Executive & Personal Assistant

Executive & Personal Assistant — Trusted Right Hand to the Founder & Managing Partner

Smith Legal Search (SLS) is hiring an exceptional Executive & Personal Assistant to become the trusted right hand to our Founder and Managing Partner. This is a rare opportunity: a senior role spanning both the professional and personal, inside a firm that has grown every year since 2020.

One morning you're arranging for a client to join him at a Canucks game on short notice; that afternoon, you're meeting a contractor at a property in Coquitlam; the next, sourcing a thoughtful gift for a key client or coordinating a family trip around a packed calendar.

This role is designed to grow. It begins as an Executive & Personal Assistant, with a genuine path toward a Chief of Staff / Head of Household role for the right person.

SLS is one of Canada's leading legal executive search firms, specializing in the recruitment of lawyers and in-house counsel for top law firms and corporations across North America. Founded in 2020, the firm operates from offices in Vancouver, Calgary, and Toronto and continues to expand into new markets.

Executive

• Managing an ever-changing executive calendar across multiple time zones, ensuring priorities stay protected and nothing falls through the cracks
• Triaging and managing email correspondence, drafting communications, and surfacing what requires immediate attention
• Tracking action items, follow-ups, and commitments to ensure seamless execution
• Preparing engagement agreements and documentation for new client mandates
• Maintaining CRM accuracy and helping optimize the firm's technology and AI workflows
• Coordinating corporate hospitality, networking events, client meetings, and firm initiatives
• Managing domestic and international travel, including flights, hotels, itineraries, and transportation

Personal & Household

• Coordinating contractors, vendors, maintenance, and household services across multiple properties
• Managing personal appointments, healthcare scheduling, and ongoing personal projects
• Planning family and personal travel
• Supporting day-to-day household logistics with professionalism, discretion, and sound judgment
• Coordinating vehicle maintenance, registrations, deliveries, couriers, and errands throughout Vancouver and the Tri-Cities

Highly organized, proactive, and dependable, with exceptional attention to detail. You anticipate needs, move with urgency, stay calm under pressure, and take ownership. You're energized by supporting both the executive and personal sides of a busy founder's life and handle highly confidential information with absolute discretion.

• 3+ years as an Executive Assistant or Personal Assistant (or exceptional experience in luxury hospitality, private aviation, concierge, or high-end events)
• Excellent written and verbal communication skills
• Strong technology skills, including curiosity and confidence using AI tools
• A valid BC driver's licence and access to a reliable vehicle
• Residence in Vancouver or the Tri-Cities
• Post-secondary education in business, communications, commerce, or a related field (preferred)

Location: Hybrid — Downtown Vancouver office plus on-the-ground responsibilities throughout Vancouver and Coquitlam.

Compensation: $65,000–$75,000 base salary, plus a 10–15% performance bonus, with a genuine opportunity to grow into a Chief of Staff / Head of Household role with increased responsibility and compensation.

Given the nature of this position, the successful candidate will have access to highly confidential professional and personal information. Integrity, discretion, and sound judgment are essential. Reference and background checks, along with a confidentiality agreement, will be required.