Administrative Assistant, Office of Indigenous Engagement and Initiatives

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Job Title:

Administrative Assistant, Office of Indigenous Engagement and Initiatives

Employee Group:
Administrator

Employee Type:
Permanent

Start Date:

Monday, September 14 2026

Job Summary:

The Administrative Assistant reports to the Executive Director of Indigenous Engagement and Initiatives (IEI) and has a central role within the IEI team and the Gathering Place. The Administrative Assistant works with the Executive Director to support the IEI team. The IEI team includes staff who deliver services and programs through the Gathering Place. The IEI team is dedicated to developing a proactive and integrated system of student services that supports Indigenous students throughout their studies at the college, improves the overall quality of the Indigenous student experience, and creates systemic change within the Institution.

IEI also plays a central role in maintaining relationships with Indigenous partners and leading and coordinating the college’s efforts to fulfil its Indigenization and reconciliation goals. The IEI team also includes the Indigenous Upgrading Program (IUP) team that works at Musqueam to provide individualized educational support to Musqueam Band Members, so that they can attain the academic preparation or credential necessary for employment or further education.

The Administrative Assistant is responsible for maintaining the front desk of the Gathering Place, providing administrative support to the IEI and IUP teams, the Executive Director, and to maintain the space within the Gathering Place. The Administrative Assistant position is an in-person role that is located within the Gathering Place (located at the main campus on 49th Avenue) and works collaboratively with colleagues across the institution to accomplish their work.

• Front Desk:
  Staffs the front desk of the Gathering Place and welcomes visitors to the space. Responds to in-person, telephone, fax, and email messages and inquiries from prospective and current Indigenous students, staff and faculty, community members, post-secondary institutions, community organizations, and the public on behalf of the IEI team. Engages with visitors and directs prospective and current students to Indigenous Student Support Specialists, the Indigenous Counsellors, and other student services and community supports when appropriate.
• Front Desk:
  Selects, trains, and oversees Indigenous Student Assistants who are assigned to staffing the front desk and maintaining the Gathering Place.
• Gathering Space:
  Responsible for maintaining a safe, supportive, welcoming, and positive environment in the Gathering Place. Assists the Executive Director or their designate in managing and maintaining the physical space within the Gathering Place.
• Liaises with Facilities, Campus Security, Information Technology (IT), Health and Safety, Chartwells, and other administrative departments and support services to maintain the space and support the work of the IEI team.
• Initiates projects to maintain and further enhance the physical space of the Gathering Place.
• Student Support:
  Works in close collaboration with Indigenous Engagement and Initiatives team, including the Indigenous Upgrading Program team by providing general and administrative support to their programs, services, events, and initiatives.
• Student Support:
  Assists the IEI and Indigenous Upgrading Program teams in responding to student crises and emergencies.
• Student Support:
  Oversee the Gathering Place’s community kitchen, including maintaining the space, monitoring and ordering food for students and the Gathering Place community in collaboration with the Indigenous Student Support Specialists.
• Admi…