Personal Assistant

Palmerston PA is a Vancouver-based fractional personal and executive assistant company serving a curated roster of busy professionals and families. We handle the details that keep our clients' personal lives running smoothly, from executive admin and travel planning to home coordination, event logistics, vehicle maintenance, etc. We are a small, values-driven team that operates with discretion, no ego, and a bias toward action.

We are looking for a sharp, dependable part-time Personal Assistant to join the team. You will start by working directly alongside our founder, learning our systems, client standards, and how we operate. After a couple of months, you will take on your own client-facing responsibilities, serving as the day-to-day point of contact for select clients.

This is a great foot-in-the-door role for someone who wants to build a career in high-touch personal and executive assistance, and who thrives in a fast-moving, detail-oriented environment. We are a new, rapidly growing, company, so if being a part of something from the beginning interests you, we want to talk.

• Supporting the founder with day-to-day admin, scheduling, research, and task management
• Learning client files, preferences, and service standards
• Running personal and professional errands (pickups, drop-offs, returns, sourcing items, etc.)
• Coordinating vendors, logistics, and time-sensitive tasks
• Drafting correspondence, managing inboxes, and keeping things organized
• Gradually transitioning into direct client support as trust is established

• Exceptionally organized and proactive, you catch things before they become problems
• Discreet and professional, you understand that confidentiality is non-negotiable
• A strong communicator, both written and verbal
• Comfortable with ambiguity and able to figure things out independently
• Tech-savvy, familiar with Google Workspace, and quick to learn new tools
• Comfortable using AI platforms like Claude as a productivity tool, with the ability to write clear, direct prompts to get useful results
• Based in Vancouver with reliable transportation and the ability to run errands across the city

• Experience in a PA, EA, or house management role
• Exposure to high-net-worth or family office environments
• Familiarity with tools like Notion, Quick Books, or travel booking platforms
• Interest in cooking and/or social marketing would be great

• 10 hours per week to start and potential to scale up quickly
• Opportunity to be early joining a new company
• Flexible scheduling with some in-person requirements in Vancouver