Executive Assistant

Executive Assistant Skip to main content# Careers Home Executive Assistant page is loaded## Executive Assistant Apply locations:
Vancouver time type:
Full time posted on:
Posted Yesterday job requisition :
R-102384
*
* Job Description:

** We’re looking for an expereinced
** Executive Assistant
** to support our President, CFO and COO. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.
** Perks & Benefits:
*** Competitive pay & a Comprehensive Benefits Package.
* Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
* Annual Education Allowance
* Generous Referral Program
* Fun & collaborative company culture with lots of team building events
* Local discounts to restaurants, clothing stores, personal training, and more
* Free access to a fully equipped gym
* Friends and Family rates for hospitality brands.
*
* What You Will Do:

*** Prepare and follow-up with various correspondence
* Follow up on telephone & email inquiries and respond as appropriate
* Scheduling and coordinating calendar appointments
* Prioritize & manage multiple projects simultaneously, and follow through to completion
* Assist with reviewing documents & reports and follow up with outside parties as required
* Prepare meeting agendas and prepare minutes from meetings
* Assure discreet handling of all company business
* Source options & provide comparisons for family and corporate travel arrangements
* Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
* Monitor travel dates and ensure days abroad align with current visa requirements
* Plan events including dinner parties, special events from casual gatherings to large formal affairs
* Oversee and manage personal and vacation homes in Canada and abroad – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc.
* Coordinate vehicle repairs and maintenance in both Canada and abroad
* Assist with coordinating repositioning of personal vehicles as required between airport and residences
* Other miscellaneous tasks assigned by executives
* Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
* Update contract tracker and save executed copies and send to Accounting
* Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
* Organize receipts and reconcile credit cards
* Calendar and meeting management
*
* What You Bring:

*** Minimum 3 years’ experience supporting at a senior management/executive level
* Strong knowledge of AI, MS Office, including Word, Excel, PowerPoint, Outlook & Share Point
* Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
* Demonstrated commitment to completion of projects on a timely basis
* Excellent verbal, written and keyboard skills and organizational skills
* Expert-level written and verbal communication
* Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
* Adaptable personality that can adjust to last minute changes in plans
* Ability to travel
* ** Valid driver’s license & ability to use personal vehicle as required
**** Salary Range:**$75,000 - $115,000
*
* About…