Skylight Administrative and Communications Coordinator

Skylight Administrative and Communications Coordinator

Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Compensation Range $4,594.00 - $4,827.00 CAD Monthly

Posting End Date October 1, 2026 (

Note:

Applications will be accepted until 11:59 PM on the Posting End Date.)

Job End Date Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Skylight Administrative and Communications Coordinator is a key member of the Science Centre for Learning and Teaching team (Skylight) within the Faculty of Science Dean’s Office. This role coordinates and manages administrative, operational, communications and event support to the Skylight team which is distributed across departments and units within the Faculty of Science. Working with considerable independence, initiative, and judgment, the incumbent coordinates complex administrative processes, manages communications and website content, organizes events, meetings, and committees, and supports financial and human resources activities.

The role requires strong organizational, communication, writing, editing, project coordination, and problem-solving skills, along with the ability to manage multiple priorities, handle confidential information with discretion, and build effective relationships with Skylight team members, faculty, staff, students, and external partners.

Skylight is an educational research and support unit engaged in advancing the science behind education. Skylight contributes to the body of theoretical and practical knowledge about learning and teaching science, and to help students expand the depth and breadth of their learning. Reporting directly to the Director of Skylight, the incumbent works closely with Skylight team members and collaborates with faculty, students, and staff across the Faculty of Science, the Centre for Teaching, Learning and Technology (CTLT), the Learning Technology Innovation Centre (LTIC), and other UBC units, as well as external partners.

The position is also a member of the Science Dean's Office administrative support team and provides coverage and support as required. Administrative team coverage is coordinated by the Senior Manager, Academic Initiatives and Administration.

• Organizes the calendars of the Director and Associate Director by scheduling meetings and appointments, identifying and communicating high priority requests, and coordinating with other schedules, handling requests for appointments by assessing the importance, urgency and relevance of requests.
• Acts as the primary point of contact of the Skylight team, manages the team’s general-purpose mailbox and triages inquiries to appropriate team members or other units in a timely manner.
• Drafts complex documents on behalf of the Director, including confidential correspondence, briefing notes, grant and award letters, presentations and reports based on brief oral instructions or notes; tracks action items as needed.
• Coordinates and organizes Skylight grant adjudication committee and Skylight team meetings, which include drafting and distributing agenda and materials, coordinating schedules, taking minutes and following up on action items as needed.
• Coordinates and oversees logistics, monitors registration and performs set up for Skylight regular events, workshops and other special events.
• Assists with human resources processes for Skylight team members such as staff hiring and…