Admissions Coordinator

Staff
- Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried
- Student Info Support 4 (Gr7) Job Title Admissions Coordinator Department Applicant Services | Undergraduate Admissions | Enrolment Services Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 1, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing This posting is for 2 vacancies. Please note these are ongoing sessional roles that work full-time contracts for 7.5 months and are then are placed on sessional layoff for the remainder of the year until the next admissions cycle. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Admissions Coordinator is responsible for the set of activities required to produce complete undergraduate admissions applications that are ready for evaluation, and undertakes relatively straightforward evaluations (Admissions Advisors undertake the more complex evaluations). S/he also performs activities to facilitate the admissions process and support applicants, including providing complex information to applicants and/or their parents, many of whom are not familiar with the admissions process.

The Admissions Coordinator also performs activities related to the control of documents and electronic records used in the admissions process. The documents and electronic records arrive in the Admissions office from a wide variety of sources including hard copy mail (which will be converted into electronic image files), EDI and other data files, faxes, e‑mails, etc.

The Undergraduate Admissions office undertakes admissions on behalf of more than 30 undergraduate academic programs on both the Vancouver and Okanagan campuses. This involves communicating admission requirements to prospective students; processing applications for admission; compiling the information required to assess admissibility and advising students as they progress through the admission process; assessing admissibility; and communicating the outcome of admissions decisions to applicants.

The Undergraduate Admissions office receives more than 35,000 applications each year from high school and post‑secondary transfer students from BC (about 60% of applicants), the rest of Canada (about 20% of applicants) and countries around the world (about 20% of applicants). In addition to application information, students submit a number of other documents (including transcripts and other credentials) which must be assessed for applicability and authenticity.

Processing and evaluating applications for admission requires simultaneously interpreting and applying policies and procedures (and resolving conflicts and inconsistencies) in four different dimensions:
1) the academic institutions and curricula in which the applicant has previously studied,
2) the applicant s biographical characteristics (particularly as they may affect the admission process),
3) the admission processes and requirements of the UBC programs to which s/he is applying, which vary by year of entry, and
4) the relative priority or any special instructions assigned to applications from different applicant groups, programs and/or sessions. Exercising judgement and applying policy and procedural instructions are therefore inherent to Admissions work. Processing of applications which are straightforward and which permit the consistent application of…