Intermediate Executive Assistant

Are you an Executive Assistant who has built a strong foundation in executive support and is ready for  more exposure, more responsibility and a genuine opportunity to grow your career?  Perhaps you're already supporting senior leaders, managing busy calendars and keeping multiple priorities moving, but you're looking for an environment where you can  learn from an established Executive Assistant team, broaden your executive exposure and develop toward a Senior EA role over time.  

This could be a fantastic next step. SWIM Recruiting is partnering with a  leading global technology company  to recruit an  Intermediate Executive Assistant  to join its growing Executive Support team in Metro Vancouver. Our client isn't necessarily looking for someone who has already reached the Senior EA level. They're looking for someone with a strong foundation and the  curiosity, initiative, coachability and drive to continue developing their career .

You'll join an established EA team, gain exposure to senior leaders across a rapidly growing global technology organization and have the opportunity to take on  increasing responsibility as you build trust and demonstrate your capabilities .

Who – The Company
Our client is a  leading global technology company  headquartered in Vancouver with a rapidly growing international presence. The organization continues to expand its products, global footprint and leadership team, creating exciting opportunities across the business. For an Executive Assistant, one of the particularly attractive aspects of this opportunity is the company's  established Executive Support function . Rather than operating as the only EA within an organization, you'll join a collaborative team of Executive Assistants where there are opportunities to  learn from others, share knowledge, take on new challenges and continue developing your capabilities .

The organization is also highly progressive when it comes to  technology and AI , encouraging employees to experiment with new tools and find smarter and more effective ways of working. Most importantly for someone joining at the Intermediate level,  career progression is real . High-performing EAs have progressed into Senior EA positions and taken on increasingly sophisticated responsibilities as they have developed.

What

– The Role
As an Intermediate Executive Assistant, you'll provide high-quality executive and administrative support to senior leaders while becoming an important member of the broader Executive Assistant team. As the organization continues to grow, the executive support structure will continue to evolve. We're therefore looking for someone who is comfortable with  variety, changing priorities and opportunities to lean in wherever support is needed .

Managing complex calendars and coordinating meetings across multiple stakeholders and time zones.

Supporting VP-level and other senior executives with their day-to-day priorities.

Coordinating domestic and international travel, including detailed itineraries and changing logistics.

Preparing and processing expense reports.

Coordinating meetings, agendas, materials and follow-up items.

Tracking action items and ensuring commitments are followed through to completion.

Supporting leadership meetings, team events and executive offsites.

Coordinating across departments and acting as a trusted point of contact for internal stakeholders.

Helping executives manage competing priorities and stay organized.

Supporting projects and broader Executive Assistant team initiatives.

Preparing communications, documents and other executive materials as required.

Identifying opportunities to improve administrative processes and ways of working.

Using technology and AI tools to work more effectively and efficiently.

Taking on increasing responsibility as your knowledge, confidence and relationships develop.

Who – The Candidate
We're looking for someone with a solid foundation in executive or senior-level administrative support who is ready for the  next stage of their development.  You may already be an Executive Assistant or Executive Coordinator, or perhaps you're an experienced administrative professional who has gradually taken on increasingly sophisticated executive support responsibilities. We're interested in  potential, mindset and how you operate , not simply the number of years you've held an EA title.

You will ideally bring:

Previous Executive Assistant, Executive Coordinator or senior administrative support experience.

Experience…