Academic Integrity Coordinator

Employment Type: Full Time, Fixed Term (12 months)

Location: Vancouver, BC (Hybrid)

Reports To: Executive Director, Academic Operations & Initiatives

Application Requirement:Cover Letter

Reporting to the Executive Director, Academic Operations & Initiatives, the Academic Integrity Coordinator provides administrative support for all academic integrity related functions within Academic Operations. This role will require liaising with Staff, Faculty, Associate Deans, Academic Program Leads and Students.

This position is integral to the delivery of quality academic integrity services to faculty, staff, and students (domestic, international, undergraduate, graduate, on-line and in-class) across all UCW programs. Hours of work are variable and may involve a hybrid schedule of remote and on-campus work and occasional work at other campus locations or a UCW sponsored event.

• Receive, review for completeness, log, and triage academic integrity referrals and related documentation in accordance with approved academic integrity policy and procedures.
• Coordinate case workflows from referral through closure, including notices, meeting arrangements, document collection, deadline tracking, follow-ups, and communication of procedural next steps.
• Maintain accurate case status information and identify overdue, incomplete, complex, or urgent matters for escalation to the appropriate academic decision-maker or supervisor.
• Provide students, faculty and staff with clear, neutral information about applicable processes, timelines, available support, and responsibilities while maintaining appropriate role boundaries.
• Support the implementation and documentation of decisions and sanctions as directed by authorized academic decision-makers.
• Collaborate with Associate Deans, Department Chairs, faculty members, and relevant administrative units to obtain outstanding information, resolve procedural issues, and support the timely progression of cases.

• Provide administrative support to the Academic Integrity Committee and other designated decision-makers, including scheduling, agenda preparation, case package assembly, minute-taking, decision-letter coordination, and action tracking.
• Review case files for administrative completeness and organize records so that relevant materials are accessible, consistent, and ready for review.
• Track committee and decision-maker outcomes and ensure required follow-up actions are assigned, recorded, and completed within established timelines.

• Maintain confidential, accurate, and complete electronic case records in approved systems, following institutional privacy, access, retention, and records-management requirements.
• Prepare routine and ad hoc reports on referrals, case volumes, processing timelines, outcomes, repeat concerns, and emerging trends to support operational planning and institutional reporting.
• Conduct regular data-quality checks, reconcile discrepancies, and support the development and maintenance of standardized templates, trackers, procedures, and service metrics.
• Analyze academic integrity data to identify patterns, recurring concerns, processing delays, policy gaps, and emerging institutional risks, and prepare summaries and recommendations for academic leadership.
• Develop and improve data-tracking methods, dashboards, and reporting tools in response to evolving operational and institutional reporting requirements.

• Create, maintain, and distribute academic integrity communications, guidance materials, templates, and resources for students, faculty, staff, Department Chairs, and Associate Deans.
• Maintain approved academic integrity resources for students and faculty in the Student Information System, institutional portals, and other designated platforms.
• Administer the Academic Integrity course module, including maintaining course content, enrolling students, tracking completion, and preparing follow-up reports.
• Contribute to academic integrity training sessions, orientations, workshops, and other educational initiatives for students, faculty, and staff.
• Troubleshoot issues involving the academic integrity reporting function and support faculty members and Department Chairs throughout the referral and reporting process, escalating technical issues to the appropriate department when required.

• Apply current…