Project Coordinator

The Opportunity

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Project Coordinator to join our team in our Vancouver office. In this role you will support the Transportation Structures Group by assisting Project Managers and Leadership Team with a broad range of project and general administrative duties. The Transportation Structures group is a dynamic team of over 30 individuals that delivers bridge projects to federal, provincial, municipal, and private clients throughout BC and the North.

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
• Salary range of:
• Relevant degree or diploma from an accredited post-secondary education institution
• 2+ years experience providing project/management support
• Reliable and able to maintain confidential information
• Excellent organizational skills with a keen attention to detail
• Ability to work to tight deadlines
• Excellent communication skills – proficient writing skills for the preparation of reports and project correspondence
• Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, subconsultants and clients
• Experience with proposal and technical report preparation
• Committed team player
• Experience working in an engineering environment, or a technical background, will be an asset
• Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and Sharepoint is an asset
• Project Management qualifications/accreditations such as a PMP an asset
• Matching company pension program, increasing over time

• Comprehensive benefits including:
• Health/dental/vision coverage
• Fitness allowance
• Employee and family assistance programs
• Mental health supports
• Paid time off so that you can recharge including:
• Generous paid vacation
• Paid office closure over December holiday break
• Industry leading paid sick time
• Maternity/paternity leave top up program
• Ongoing support for your professional development and growth
• Active Young Professional group
• Formal mentoring programs
• Paid professional development hours
• Capacity building seminars
• Engineer In Training programs
• Opportunities to participate in social club activities and events
• Company-wide social events
• Regular lunch-and-learns
• Community volunteer opportunities

This posting is for an existing vacancy.

• Assisting Project Managers and the Group with day-to-day project coordination and administrative activities, such as project initiations, project closures, budget and schedule tracking, invoicing, etc.
• Organizing and controlling project documents.
• Scheduling and coordinating project activities.
• Following up on outstanding items, maintaining action/decision logs, helping with monthly project administration and coordinating internal processes.
• Liaising with government bodies, contractors and other companies for coordination of project documentary requirements.
• Developing and maintaining document controls for internal systems and project collaboration sites.
• Attending project meetings and prepare and distributing minutes.
• Preparing correspondence, reports, presentation materials and other documents as required.
• Providing administrative support to the Group, including virtual filing, document management, scheduling meetings.
• Organizing and tracking Group safety training, professional development activities, and strategic initiatives.
• Assisting with preparation of proposals.
• Assisting in the preparation and tracking of project agreements.

• Relevant degree or diploma from an accredited post-secondary education institution
• 2+ years experience providing project/management support
• Reliable and able to maintain confidential information
• Excellent organizational skills with a keen attention to detail
• Ability to work to tight deadlines
• Excellent communication skills – proficient writing skills for the preparation of reports and project correspondence
• Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, subconsultants and clients
• Experience with proposal and technical report preparation
• Committed team player
• Experience working in an engineering environment, or a technical background, will be an asset
• Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and Sharepoint is an asset
• Project Management…