More jobs:
Administrative Assistant - Disputes - Commercial & Construction Group
Job Description & How to Apply Below
Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
Purpose of the Role
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers, Paraprofessionals, Practice Assistants and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.
Key Responsibilities
Administration and File Management
Scanning and saving work to the document management system (iManage)
Photocopying and faxing documents
Receive and process file management requests
Re-open files on the system and order file retrieval from storage
Add adverse/allied parties to existing files
Open new file folders and label accordingly
Return or add documents to existing client files
Prepare engagement letters as instructed by the Lawyers, Law Clerks and/or Practice Assistants
Handle and administer closed files as requested using established file closing procedures
Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date including printing and e-filing
Assist in billing process including pulling pre-bills, proof-reading and completing minor edits on pre-bills, finalizing invoices and preparing cover letters
Assist with Know Your Client procedures and conflict checking procedures
Monitor conflict search reports
Adding and editing contacts in Client Relationship Manager
Taking and acting on instructions
Track time spent on all the various administrative tasks for internal reporting purposes
All other duties as requested
Client Service
Manage Lawyer, Law Clerk and Practice Assistant enquiries in a prompt and efficient manner
Communicate and liaise with Lawyers, Law Clerks and Practice Assistants on file management issues
Consistently and appropriately update Legal Support Team on progress where appropriate
Work with Legal Support Team to offer assistance wherever possible
Key Competencies
Legal Administrative Assistant certificate from an accredited program
1 to 2 years office experience, preferably in a professional services or law firm environment
Strong knowledge of Microsoft Office suite software (e.g. Word, Excel, PowerPoint), iManage experience considered an asset
Knowledge of Client Management System and Client Relationship Manager programs considered an asset
Strong written and oral communication skills with excellent interpersonal skills
Self-starter with ability to take initiative, work under pressure and meet strict deadlines
Demonstrated ability to pay close attention to detail
Ability to work well in a team environment
Ability to deliver excellent client service
The expected salary range for this position is $48,000 - $59,000, depending on level of experience, region/location, and other factors.
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×