Administrative Assistant

Salary

The salary range for this position is CAD $25.26/Hr.

- CAD $33.15/Hr.

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes.
** Testing may be required.
*** A criminal record check may be required

Summary

Reporting to the Executive Director/Director/Operations Leader/Manager/Leader or designate, the Administrative Assistant performs a variety of confidential administrative and secretarial support functions and coordinates daily office activities for operational or corporate area(s).

• Uses a variety of software applications to produce reports, maintain databases and develop presentation materials.

• Schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary.

• Processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence. Responds to inquiries from internal and external sources as appropriate.

• Supports the preparation of financial and statistical documentation.

• Performs clerical duties such as processing mail, filing, faxing and answering inquiries by phone or email.

• Works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects.

Education:

• High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent, related experience supporting management staff, or equivalent combination of education, training and experience.

Skills and Abilities:

• Ability to perform confidential administrative and secretarial support functions.

• Ability to coordinate daily office activities for operational or corporate area(s).

• Proficiency in using a variety of software applications to produce reports, maintain databases and develop presentation materials.

• Ability to schedule and coordinate meetings, distribute agendas, take minutes and follow up as necessary.

• Ability to process and disseminate confidential medical-legal, labor relations, and disciplinary correspondence.

• Ability to respond to inquiries from internal and external sources as appropriate.

• Ability to support the preparation of financial and statistical documentation.

• Ability to perform clerical duties such as processing mail, filing, faxing and answering inquiries by phone or email.

Competitive Salary: We offer a competitive hourly wage ranging from $25.26 to $33.15, based on qualifications and experience.

Career Growth Opportunities: We welcome candidates at every stage of their career and are committed to supporting professional development, ongoing learning, and advancement opportunities.

State-of-the-Art Facilities: The new St. Paul’s Hospital and Health Campus represents one of the most innovative integrated care projects in British Columbia and Canada. Designed to meet the evolving healthcare needs of patients, families, and communities, the campus will bring together hospital services, primary care, community health programs, research, and education. The new St. Paul’s Hospital is expected to open in 2027.

Inclusive and Diverse Culture: We are committed to fostering a respectful and inclusive workplace that values the diversity, dignity, and interdependence of all people. We recognize and celebrate the cultural richness our employees bring to the care of our diverse patient and resident populations.

Your Day to Day:

• Utilizes word processing, spreadsheet and graphic software to produce a variety of reports, correspondence, brochures/pamphlets/notices, rosters/schedules and presentation materials for meetings and seminars. Develops and maintains spreadsheet and database software to record, retrieve, analyze and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.
• Schedules, prioritizes and organizes meetings and seminars in collaboration with Executive Director/Director/Operation Leader/Manager/Leader or designate. Considers nature of request and resolves time conflicts. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering; prepares and distributes agendas, attends and records proceedings which may include topics of a confidential or sensitive nature and takes follow up action as required.
• Makes travel arrangements and…