Administrative & Donor Relations Assistant

Make a meaningful impact where it matters most.

Join Aunt Leah’s Development team as an Administrative & Donor Relations Assistant and play an important role in supporting the relationships and fundraising efforts that help make our work possible. In this role, you’ll provide administrative support across donor relations, gift processing, fundraising activities, and team operations, while helping ensure donors, volunteers, and community partners receive timely, professional, and thoughtful communication.

From maintaining accurate donor records and supporting stewardship initiatives to coordinating meetings, events, and Tree Lot volunteers, you’ll help keep the Development team organized and connected while contributing to Aunt Leah’s mission of creating brighter futures for youth and young mothers.

Job Summary:

Reporting to the Development Manager, the Administrative & Donor Relations Assistant will contribute to the ongoing development and execution of fundraising initiatives. This includes seasonal volunteer coordination responsibilities during our Tree Lot fundraising sales campaign and other volunteer campaigns. The position processes gifts and grants through the organization’s fundraising database in compliance with CRA regulations.

The Administrative & Donor Relations Assistant tracks and reports on fundraising progress and outcomes, and provides administrative support to the Development and Communications team, including scheduling meetings and preparing reports. The position also provides donor relations support, including donor correspondence, stewardship activities, and maintaining accurate donor records.

In addition, the position provides general administrative support for the office and building, including managing team inboxes, ordering and receiving office supplies, managing office keys and sign-in/sign-out procedures, communicating with the property manager regarding day-to-day building updates, and helping to maintain shared office spaces.

Reports To: Development Manager

Compensation: $25.17/hr.

Position Status: Temporary Full-Time (Until March 2027), 37.5 hours per week, generally Monday to Friday, 9:00 a.m. to 5:00 p.m., with flexibility for occasional evenings and weekends based on operational needs.

Qualifications:

• Post-secondary in Fundraising Management, Non-Profit Management, Communications, Marketing, bachelor’s or related discipline
• Minimum of 2years of experience in an administrative, events, volunteer coordination and/or fundraising role
• Minimum of 2 years experience using Salesforce or another CRM system
• Advanced proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, with the ability to create and format spreadsheets, documents, presentations, and event materials
• Proficiency with Google Workspace and Outlook, and familiarity with virtual meeting platforms such as Microsoft Teams, Zoom, and Google Meet
• Commitment to equity, diversity, and inclusion

Requirements:

• Satisfactory Criminal Record Check (including vulnerable persons) and Local Police Information Check
• Valid BC Driver’s License
• Ability to produce a clear driver’s abstract
• Agrees to the Society’s Code of Ethics
• Exceptional attention to detail and strong organizational skills, with the ability to manage multiple priorities, maintain accurate records, meet deadlines, and follow through on administrative tasks
• Empathic listener and persuasive communicator, with the ability to communicate effectively, build positive relationships, and engage a diverse range of stakeholders with professionalism and care
• Strong verbal and written communication skills, with the ability to communicate with staff, community partners and various external stakeholders
• Excellent…