Administration, Office and HR Coordinator

• Entree Destinations
• Administration
• Full Time|
• Permanent
• Accessible
  
  Employer:
  
  Yes
• Open to International applicants with valid Canadian Work permits:
  No

We are seeking a polished, highly organized coordinator to support our General Manager, with additional support to our Controller and President. Alongside core coordinator duties, you will play a key role in our Human Resources function, managing the hiring cycle from writing job descriptions and posting roles to screening resumes and candidates, scheduling interviews, conducting reference checks, sending rejections, and onboarding new hires.

Depending on your strengths, you may also serve as first interviewer and research labour law requirements. The ideal candidate is discreet, detail-oriented, and an excellent communicator, with HR or recruiting exposure considered a strong asset.

• Under guidance of GM, manage office facilities including relationship with the Building Manager.
• Conduct regular office visits to ensure premises are in good condition. Liaise with the Building Manager as appropriate.
• Ensure office safety equipment, including the fire extinguisher and first aid kit, is maintained and complies with applicable codes and guidelines.
• Under guidance of GM, manage office security and access, including scheduling security technicians, setting up new staff and training new staff on the alarm system.
• Manage office recycling, cleaning, and garbage disposal. Serve as the recycling resource for staff by answering questions and communicating the recycling schedule.
• Responsible for water dispenser, Nespresso machine, office printers in collaboration with Business Systems and Technology Manager and coordinating maintenance, maintaining cleaning supplies and office supplies including paper towel, dish soap, printer paper and ink/toner.
• Be the expert for Entrée’s Enter phone.
• Responsible for locks and batteries, keys and fobs, including organizing and tracking keys and fobs for new staff.
• In collaboration with Entrée staff, decorate office for staff events.
• Conduct annual office assets inventory and report to GM and Controller.
• Responsible for tracking and maintenance of Entrée uniforms.
• Procure and set up office supplies for new staff in Vancouver office.
• Support GM as requested with regard to Vancouver Office Admin

• Support GM with the Insurance renewal process and tracking all renewal dates.
• License renewals (Business license, IATA, etc)
• Be the office expert on IATA, learn it, know it, teach it, support it and onboard new staff.
• In collaboration with GM, ensure off-premise storage locker is tidy and contains only last 7 years of boxes. Coordinate file shredding. Conduct storage locker runs to bring in boxes, pull-out/return seasonal decorations (car is required).
• Save and track corporate agreements.
• Save, track and renew memberships.
• As directed by GM, coordinate business cards for staff.
• In collaboration with Sales Coordinator, coordinate Christmas charity activities for Entrée and with all Entrée staff.
• With support from GM and in collaboration with the Sales Coordinator, manage the Tourism Challenge within Entrée.
• Office mail outs and couriers as required per General Manager.
• As directed by GM, order name tags.
• Take minutes at occasional company meetings and distribute.
• As directed by GM, source and coordinate gifts.
• Projects and other duties as directed by GM, Controller or President.

• Writing and preparing job descriptions as directed by GM.
• Posting for new roles on job boards, online sites and Entrée’s webpage.
• Screening resumes
• Screening and tracking applicants, possibly conducting first interview.
• Setting up interviews, possibly attending interviews to take notes and support…