Student Services Administrative Assistant

Support undergraduate and graduate students at UBC through administrative coordination, complex issue resolution, and accurate program records. Work within Mathematics Department teams.

This Student Support Administrative Assistant reports to the Undergraduate Program Manager and supports undergraduate and graduate programs. You will triage queries, coordinate daily processes, and assist program leaders with documents, data entry, and student administration. The work supports a department serving more than 2,000 undergraduate FTE annually.

• Provide front-line assistance and resolve complex student issues
• Monitor progress, requirements, registration, and class list administration
• Coordinate teaching evaluations and compile statistical reports
• Process student appointments through Workday
• Maintain calendars, files, mail, packages, and office equipment

• High school graduation and one-year post-secondary diploma
• Four years of related experience or equivalent education
• Strong written and oral business communication skills
• Excellent organization, prioritization, accuracy, and attention to detail
• Ability to handle confidential information with tact and discretion

Bring student services experience, administrative judgment, and careful records management to UBC Mathematics undergraduate and graduate programs.