Registrar, Administrative​/Clerical, Education Administration

Registrar
At Acsenda School of Management (ASM) we have built a strong foundation of excellence for our students and learners, through a structured learning environment. As part of the Lyceum Education Group, we strive to become a leading provider of practical, employment-aligned education in British Columbia.

Job Introduction
At Acsenda School of Management (ASM) we have built a strong foundation of excellence for our students and learners, through a structured learning environment. As part of the Lyceum Education Group, we strive to become a leading provider of practical, employment-aligned education in British Columbia. To help us on this journey, we are looking for an experienced, diligent, & methodical individual to join us as a Registrar.

In this role, you will set the standards that govern admissions, registration records, and create the foundation for the excellence our students expect from us. What if you read the description and don't meet every single requirement? We encourage you to apply anyway - we value diverse backgrounds and are committed to inclusivity!

What You’ll Be Doing

As Registrar you will work with key Operational and Academic stakeholders to ensure the highest standards in student experience.

As Such, You Will Be Responsible For
Admissions & Credential Evaluation

Setting and maintaining admissions standards, and procedures, and providing functional direction and quality assurance to Admissions Officers on admissions decisions.

Line-management of Admissions Officers

Maintaining up-to-date knowledge of programs, admissions policies/procedures, international educational systems, credential evaluation standards and immigration requirements.

Academic Progression & Standing

Ownership of the academic standing process, ensuring warnings, probation, dismissals, reinstatements, withdrawals and grade changes are decided in line with policy and accurately documented.

Analyzing progression, retention, completion and attrition trends and reports to leadership, working with Academic directors and Student Services on early intervention.

Student Records & Official Documents

Overall responsibility for the creation, maintenance, security, preservation and authorized disclosure of official student records, in compliance with records management, privacy and relevant freedom of information legislation.

Ownership of data entry, record changes, system access, document retention and archiving, and maintenance of student records retention schedule.

Conducts regular audits of student records and coordinates corrective actions on data quality and compliance.

Policy, Appeals & Governance

Development, maintenance and review of policies and procedures for admissions, registration, records etc.

Administration of student appeals, ensuring procedural fairness and confidentiality

Serve as Secretary of Academic Council and as a member of the Academic Standards Committee

Student Information System (SIS) & CRM Administration

Administration of the student information system, including system configuration, data standards, user-access protocols and data integrity.

Lead testing and validation of system upgrades and integrations, and manages data exchanges with Education Planner BC, BCCAT and provincial reporting systems.

Regulatory Compliance, Reporting & Quality

Ensures compliance with BC post-secondary regulations, Degree Quality Assessment Board requirements, EQA designation standards and IRCC Designated Learning Institution obligations.

Works with the Quality and Risk department to prepare reports on key institutional data and supports institutional audits, quality reviews and regulatory inspections.

What We’re Looking For
To be successful in this role you will need to have a proven track record in the following:

Skills…