Project Coordinator

A path for every ambition. At HUB, we believe the best work happens when people are given real space to grow and then given the autonomy to exercise it. We power progress and protect ambition: for the clients who count on us, and equally for the people who make that possible every day. We’re creative thinkers and determined doers, guided by values that show up in how we work together: with empathy, adaptability, accountability and a genuine commitment to one another’s success.

We foster bold ideas, celebrate curiosity and share what we know. Because when people grow, the work they do grows with them. Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here. Whether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.

Your ambition has a home here. HUB International’s National Employee Benefits and Retirement Team is dedicated to driving growth and excellence across Canada by supporting our regional teams. As strategic partners, this team collaborates with local offices to expand and enhance our Employee Benefits and Retirement divisions, ensuring we deliver best-in-class solutions for clients nationwide. Through innovative strategies, expert guidance, and a shared commitment to success, the National Team empowers our regions to meet evolving market demands, strengthen client relationships, and achieve sustainable growth in the benefits and retirement space.

The Project Coordinator will play a key role in improving operational efficiency in our National Employee Benefits & Retirement division through contribution and oversight of our many strategic initiatives. Working closely with the Director, Operations and the entire operations team, this individual will work with Canadian EB leadership on a diverse range of projects essential for achieving our goals. This position offers a unique opportunity to collaborate with others and deliver solutions for automation, data management, process improvement and document harmonization.

As an integral member of our national team, you'll collaborate with stakeholders across all five Canadian regions seeing projects through from initiation to completion. We are looking for a high‑energy individual with a passion for getting things done! You’ll want a strong working knowledge of data management, Excel, PowerBI and a commitment to customer service. In this diverse role, you’ll be working on a variety of internal and externally facing projects.

The ideal candidate will be a self‑starter who’s comfortable working independently to provide a wide range of duties to support our business unit.

• Lead and support projects, ensuring delivery of project objectives within scope, budget, and timeline.
• Develop and document project plans, schedules, and collaborate with other regional resources effectively to achieve goals.
• Communicate project status, milestones, and risks to stakeholders regularly, and elevate issues as needed to ensure timely resolution.
• Monitor project performance and progress against plan and adjust as necessary to keep projects on track.
• Lead meetings as required, including post‑project reviews to identify opportunities for future improvement.
• Develop and deliver change management strategies to facilitate adoption of new processes, systems, or initiatives.
• Provide guidance and support to project teams and stakeholders to navigate change and overcome obstacles.
• Utilize Excel and Power BI skills to develop comprehensive reports, providing key insights and data visualizations to support informed decision‑making…