Project Coordinator

Job Title:

Project Coordinator / Estimator
Job

Location:

Vancouver, British Columbia

Overview:
Our client, an established construction contractor, is looking for a Project Coordinator / Estimator to join their Vancouver office. Reporting to the Project Manager, you will support construction projects from pre-construction through closeout. You will handle project coordination, document control, cost tracking, scheduling, procurement support, and estimating, working closely with project managers, site teams, consultants, clients, and subcontractors.

What you will be doing:
Project Coordination and Document Control

Coordinate and maintain all project documentation, including drawings, shop drawings, RFIs, submittals, change orders, QA/QC reports, NCRs, schedules, and correspondence

Keep project documentation current, organized, and properly filed in company systems

Prepare meeting agendas, minutes, action logs, and progress reports

Project Cost Control

Help Project Managers track budgets, costs, invoices, and progress billings

Support the administration of change orders, purchase orders, and contract documents

Assist with bid evaluations, contractor prequalification, tender summaries, and subcontract awards

Project Planning and Execution

Support project planning from mobilization through closeout

Coordinate subcontractors, suppliers, and general trades

Help build and maintain project schedules and track key milestones

Communicate with clients, consultants, stakeholders, and field personnel

Support closeout, including as-built drawings, O&M manuals, warranty documentation, inspections, and deficiency completion

Estimating Support

Assist with quantity take-offs, pricing, subcontractor and supplier quotes, and estimate preparation

Support bid submissions and pre-construction activities

What you must have:

3+ years of experience in construction project coordination, project management, or a related role

Solid understanding of commercial, industrial, or design-build construction

Strong organizational skills and the ability to manage multiple priorities

Clear written and verbal communication

Proficiency in Microsoft Office (Excel, Word, Outlook) and construction management software

Experience preparing meeting minutes, action logs, schedules, and project documentation

Estimating experience is highly desirable

Assets

Knowledge of QA/QC processes, ITPs, SWPs, and document control systems

Technical knowledge of electrical, mechanical, HVAC, refrigeration, or building automation and controls

Salary/Rate Range:  $70,000 - $80,000

Other Information:
What Is Offered

Extended health and dental care

Vision care

Life insurance

Employee Assistance Program

Paid time off

Group RRSP with company match

Professional development opportunities