Project Coordinator

Location: british columbia, canada

The successful candidate

will lead the consolidation and standardization of key operational documentation, establishing robust, accessible management systems for the department. Beyond this initial rollout, the Project Coordinator will maintain these resources, support evolving campus projects, and provide analytical support to the Facilities Manager and Director of Campus Operations.

KEY RESPONSIBILITIES Project Coordination & Execution Assist in the planning, preparation of detailed scopes, coordination and scheduling, and tracking of campus construction and renovation projects, adapting quickly to a fluctuating workflow of small, medium, and large-scale initiatives;

Schedule and oversee project timelines and deliverables;

Research and recommend specialist products, materials, and contractors based on specific project needs and budgetary constraints;

Liaise with internal stakeholders and external contractors to ensure projects are delivered on time, within budget, and with minimal disruption to campus life;

Provide regular internal reporting, both formal and informal, giving updates on project progress, budgets and programmes;

Conduct site walk-throughs to monitor the progress and quality of ongoing renovations and upgrades and ensure project(s) is being done in accordance with the identified scope and project plans and specifications, when applicable.

Digitization & Database Management Play a key role in designing, building, and implementing a centralized digital database for all school property, facility, and historic project documentation, working collaboratively with and receiving regular input from the Facilities Manager and Director of Campus Operations;

Systematically digitize, categorize, and archive significant amounts of existing paper-based records, drawings, and maintenance histories, while also organizing and integrating significant amounts of existing digital information into the new unified system;

Maintain and update the digital record system continuously, ensuring it remains an accurate, reliable, and easily searchable resource for the leadership team;

Maintain up to date project records and closeout documentation to include changes during construction.

Maintenance Reporting & Technology Generate, analyze, and distribute reports relating to planned and reactive campus maintenance using our proprietary CMMS system

Identify, implement, and optimize digital tools and software to streamline administrative workflows and improve operational efficiency across the department

Assist in viewing, editing, and manipulating digital architectural and engineering drawings to support project planning and execution.

Shawnigan Support Other duties as assigned by the Director of Campus Operations or Facilities Manager.

QUALIFICATIONS, EXPERIENCE AND SKILLS Post-secondary degree or diploma in Project Management, Construction Management, Engineering, Architecture, Facility Management, or a related field;0 to 5+ years of relevant post-graduation experience;

Ability to read, interpret, and analyze construction schedules, project plans, and technical specifications;

High aptitude for data management, digital archiving, and organizing structured database systems;

Exceptional written and verbal communication skills, with confidence presenting updates to senior leadership;

Strong organizational practices, meticulous attention to detail, and a proactive problem-solving mindset;

Tech-savvy approach with a proven ability to learn and implement new software rapidly (e.g., Brightly CMMS);

Prior construction coordination experience, an asset;

Familiarity with WorkSafeBC regulations and the BC Building Code, an asset;

Proficiency with digital markup software (e.g., Bluebeam, CAD, or PDF tools), an asset.

Shawnigan Lake…