Graphics Coordinator — Independent Contractor

Graphics Coordinator — (Independent Contractor)
Scarab Digital | Vancouver-based | Hybrid (Remote Possible)

A production-facing coordination role for active film and television work — focused on planning, briefs, client communication, staffing, budget discipline, and quality control across UI/FUI and on-screen graphics builds.

The Short Version
You’ll do well here if you:

Can take a loose brief and turn it into a clear, actionable plan

Are comfortable working directly with clients, production, and artists

Know how to balance creative, budget, and schedule

Take ownership and follow things through

If that sounds like you, keep reading.

The Opportunity
We’re looking for a freelance Graphics Coordinator who can bridge between Production and the Design team while keeping the work moving at a high level.

This role is less about making the art and more about understanding what the story needs, how to achieve it, turning that into a clear plan, assigning the right people, and ensuring the work lands properly.

This is project-based contract work tied to active productions, with the goal of building an ongoing working relationship with the right person. Many of the people we work with stay in rotation across multiple productions because they are reliable, thoughtful, and strong under pressure.

What We Do
Scarab Digital designs and builds on-screen graphics for film and television; everything from phone interfaces, text conversations, social feeds, and laptop systems to broadcast graphics, surveillance visuals, radar systems, and speculative UI/FUI.

These graphics are not decorative. They need to read instantly, feel true to the world, and help propel the story forward on screen.

What You’ll Own End-To-End

Read scripts, make break-downs, identify all on-screen graphic needs

Translate production needs into clear scopes, timelines, staffing plans, and budgets

Build strong creative briefs that give designers everything they need to execute properly

Attend internal and client/production calls and turn ambiguous conversations into actionable next steps

Coordinate directly with production, clients, and other departments to gather assets, approvals, and missing information

Assign the right number of artists with the right skill mix as work evolves

Track budgets, schedules, revision cycles, and risk points across multiple builds

Review work for story alignment, clarity, continuity, and readiness before it goes out

Submit work for clearance and approval, gather feedback, and communicate direction back to designers clearly and constructively

Keep everything moving on time, on budget, and at a high standard through constant change

Some hands-on design ability is a requirement.

You’ll Thrive Here If

You take ownership of outcomes, not just tasks

You can hear/see a messy brief and turn it into a clear plan

You protect budget and schedule without flattening the creative (always striving to take creative from good to great!)

You communicate with calm, precision, and follow-through especially under pressure

You’re comfortable being the connective tissue between production, clients, and designers

You understand the difference between “done” and actually ready, with a clear understanding of how the graphics will play in an on-set environment

You know how to work with different personalities and get the best out of them

This Role Is Probably NOT A Fit If

You prefer to be given a fully defined plan rather than creating one

You avoid direct communication when things are unclear

You’re more comfortable with admin than with creative judgment

You prefer creative work but don’t enjoy budgets, staffing, or timelines

Core Requirements

3–7 years of experience in creative production, graphics coordination, motion graphics producing, post-production coordination,…