Senior Program Assistant, St. Paul’s Hospital and Colorectal Surgery

Staff
- Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried
- Sr Program Asst-Gen (Gr8) Job Title Senior Program Assistant, St. Paul’s Hospital and Colorectal Surgery Department Education Programs Administration | Department of Surgery | Faculty of Medicine
Compensation Range $4,739.00 - $5,102.00 CAD Monthly
Posting End Date August 27, 2026
Job End Date Ongoing
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JOB SUMMARY  The Senior Program Assistant provides administrative support to the General Surgery Program l’s Hospital (SPH) and the Colorectal Surgery Program within the Department of Surgery. The Colorectal Surgery Residency Program is a two-year subspecialty program.
ORGANIZATIONAL STATUS  The UBC Faculty of Medicine Department of Surgery educates students at the undergraduate, graduate and postgraduate levels, and pursues research to make innovative advancements in knowledge and practice to improve health. The Department consists of more than 600 physicians, surgeons, scientists and educators and over 70 administrative, research and technical staff, distributed across British Columbia. There are nine divisions in the following specialties:
Cardiac Surgery, General Surgery, Neurosurgery, Otolaryngology, Pediatric Surgery, Plastic Surgery, Radiation Oncology, Thoracic Surgery and Vascular Surgery. The Department is also home to the Branch for Global Surgical Care (BGSC). The incumbent reports directly to the Education Program Manager. The incumbent also takes direction from the Colorectal Surgery Program Director and the Department of Surgery’s Director of Administration. The incumbent is also expected to respond to requests, policies, and procedures outlined by authorities within the Dean’s Office of the Faculty of Medicine.

The incumbent collaborates and interacts with other UBC staff and faculty members, and with other health professional and academic organizations outside of UBC.
WORK PERFORMED  SPH Support Clinical and Educational Activities   Provides administrative support for clinical and educational activities at SPH
Coordinates annual rotation schedule for medical students, General Surgery and off-service residents, visiting elective residents and Colorectal Surgery residents.
Liaises with General Surgery and Vascular Surgery Lead Residents and other administrative staff regarding residents, medical students and faculty call schedule.
Coordinates and distributes call schedules for medical students, General Surgery and Vascular Surgery residents and faculty, visiting elective residents and Colorectal Surgery residents.
Assists with orientation for new trainees, including arrangements for , network  hospital access and necessary documentation.
Support for Clinical Faculty   Provides administrative supports for General Surgery SPH Site Leads.
Tracks faculty teaching and payments in TTPS.
Colorectal Surgery Program Administration   Administers the program in compliance with institutional and accreditation standards.
Supports the Program Director, program committees, residents and faculty in day-to-day operations and during meetings and events.
Facilitates communications between the Program Director, residents, program committees, faculty and external agencies.
Administers annual resident selection though the Canadian Residency Matching Service.
Coordinates information on different systems and platforms Acts as the primary contact for visiting elective residents.
Accreditation and Reviews   Monitors the program’s compliance with the RCPSC accreditation requirements.
Ensures all residents and faculty complete the necessary evaluations, including milestones and competency-based assessments.
Assists the Program Director with the completion of the CanAMS electronic documentation system as mandated by the RCPSC accreditation process to ensure compliance with deadlines.
Assists the…