Graduate Programs Coordinator

## Graduate Programs Coordinator Apply locations:
UBC Vancouver Campus
- Vancouver, BC, Canada time type:
Full time posted on:
Posted Todayjob requisition :
JR25165

Staff
- Union### ##
** Job Category
** CUPE 2950## Job ProfileCUPE 2950 Salaried - Grad Student Support 3 (Gr8)### ##
** Job Title
** Graduate Programs Coordinator### ##
** Department
* * Research Programs | School of Population and Public Health | Faculty of Medicine### ##
** Compensation Range**$4,739.00 - $5,102.00 CAD Monthly### ##
** Posting End Date
** July 13, 2026
*
* Note:

** Applications will be accepted until 11:59 PM on the Posting End Date.
** Job End Date
** January 8, 2027

This is a leave replacement for a fixed term duration.

This posting is for a 5-month leave replacement with a possibility of extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
** Job Description Summary
** The Graduate Programs Coordinator works proactively and independently to a) provide coordination and support across all SPPH graduate degree programs in the areas of course and exam scheduling, , registration, curriculum, and room booking, and b) supports the Master of Science in Population and Public Health (MSc PPH), and Doctor of Philosophy in Public Health (PhD) programs in admissions and student services activities.

Works from a broad range of program knowledge as well as in-depth knowledge and expertise in the above operational/administrative areas and their related UBC systems.
This role resolves complex problems, works closely with education team managers and serves as a resource for faculty. Specifically, the Graduate Programs Coordinator works with the Senior Education Manager and Academic Programs Manager The position has extensive contact with prospective students, current students, UBC faculty, and staff from the Faculty of Graduate and Postdoctoral Studies (G+PS).

** Organizational Status
** The School of Population and Public Health (SPPH) is part of the Faculty Medicine at the Vancouver campus of the University of British Columbia. The School offers six graduate programs (Masters and PhD level) along with a Residency program and undergraduate courses, with total enrolment for the graduate programs of approximately 350 students. In addition to program-based functions, clerical staff also work collaboratively with managers on dedicated portfolios in support of the overall education mission of the School to attract, support and retain the best graduate students for our programs.

Specialized tasks associated with these portfolios will also be assigned. It is expected that this position will deliver an excellent customer experience as it applies to all aspects of degree and executive education programs offered through the School.
Implementation and delivery of the School’s educational offerings are led and supported by a team that includes a Senior Education Manager, four education program managers, and four program coordinators. Together, they have shared responsibilities for admissions and graduate student support, along with specialized tasks in support of dedicated portfolios led by a Program Manager. The incumbent will interact with SPPH students, staff, and faculty and will liaise with University staff from other departments such as Graduate and Postdoctoral Studies.

The role reports to the Academic Programs Manager. This position also works closely with the Associate Director, Education;
Senior Education Manager; MSc/PhD Program Director; and other educational staff at SPPH.

** Work Performed
** Cross-Programmatic Functions    Course Scheduling and Management – 40%
* Works closely with , to maintain and update tools to support assignment of teaching responsibility. This requires ongoing management of databases containing sensitive information about faculty roles and funding sources.
* Works closely with the and liaises with instructors to ensure the accuracy and acceptability of course locations, dates, times, instructors, enrollment restrictions, etc.
* Works under the guidance of the , to identify student registration needs across all programs.
* Coordinates complex student registration processes by setting maximum enrolments and opening/closing registration to ensure appropriate access for all student groups.
* Uses UBC scheduling and registration systems knowledge and expertise to coordinate course scheduling process for approximately 75 SPPH courses, including application of knowledge of UBC based software systems, including Scientia scheduling software and UBC Workday Student.
* Makes recommendations and contributes to the development of registration timelines for programs by taking UBC graduate and undergraduate registration dates into…