Coordinator, Youth Programs

Salary Range: $53,500.00 To $58,500.00 Annually

Term: Temporary, Full-Time

Hours: 35 hours per week

Shift: Monday-Friday, with some evenings and weekends based on program requirements

Start Date: As soon as possible

End Date: March 31, 2027 (covering parental leave)

Salary: $53,500-$58,500 annually

Reports To: Supervisor, Newcomers and Youth

• Competitive vacation and paid sick time
• Free YMCA Gym Membership+ Y@Home
• Eligibility for Extended Medical and Dental Benefits
• Training and Professional Development Opportunities
• Extensive Employee assistance program
• Reduced childcare rates and priority placement for YMCA Staff
• Be part of a charitable organization that positively impacts the community
• Some benefits may vary based on employment terms

The Youth coordinator provides leadership to the Youth Exchanges Canada (YEC) and Youth Peace Network (YPN) programs. The coordinator works closely with the YEC Group Leaders to ensure all administrative tasks are completed and that groups enjoy a successful exchange. The coordinator supports all aspects of YPN participants experience in Canada, including travel arrangements, training, program facilitation, ongoing summer check-ins, debriefs, and a final farewell event.

Travel is required to visit various YEC programs throughout Canada, and support training for YPN and check in with Camp Elphinstone staff and YPN participants over the course of the summer.

In this position, you will

• Promote the Programs to new communities and groups in their region. Connect with YMCAs internationally to promote YPN.
• Meets with groups in their region and gathers feedback directly to identify mechanisms to further enhance the Program.
• Has ongoing communication with Group Leaders engaged in the program and supports them with preparing appropriate, engaging and safe host plans.
• Identifying potential risks to the Program and participants and developing emergency and contingency plans.
• Developing a program budget and reviewing fundraising progress.
• Ensuring that Group Leaders are communicating well with their exchange counterpart.
• Helping groups with host family or common stay preparations, including required insurance certificates, assisting groups with special measures funding requests, reviewing consent forms and participant contracts.
• Emphasizing the need for cultural sensitivity when making hosting and travel plans, providing a liaison with Camp staff and supporting YPN participants.
• Establishes timelines for Group Leaders to ensure that all administrative and programming requirements are completed with ample time for necessary revisions.
• Follows up with groups in their region post-exchange either in-person or on the telephone, shortly after the last phase of the exchange.
• Support reporting requirements, tracking particpant numbers and providing feedback and problem solving to enhance program delivery.
• Recruitment and selection of YPN participants; complete all administrative duties related to work visas, applications, individual and group travel arrangements, and reporting requirements
• Support delivery of virtual live sessions for YPN participants, including and not limited to orientation activities and cultural events
• Provide face-to-face and virtual support to YEC and YPN program participants as needed

• 2 years of relevant experience or equivalent combination of education and experience, demonstrating progressive responsibility
• Well-developed interpersonal skills with ability to establish rapport with participants, staff and volunteers
• Strong experience with logistics and administrative tasks, an organized and effective approach for the multiple tasks required.
• Strong written and verbal communication skills
• Ability to manage multiple priorities, take initiative, and work effectively both independently and within a team‑based environment.
• Proficiency in Microsoft Office applications, including SharePoint, Excel, Word, and Power Point
• Successful candidate will be required to provide 3 satisfactory references
• Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.

YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process.

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