Program Specialist, Extracurricular and Extended Learning

Job Title Program Specialist, Extracurricular and Extended Learning Job Category CUPE 2950 Job Profile CUPE 2950 Hourly
- Sr Program Asst-Gen (Gr8) Job Family Group Staff
- Union Department Administrative Leadership | Institute for the Ocean and Fisheries | Faculty of Science Compensation Range $33.07 - $35.61 CAD Hourly Job End Date October 30, 2026 Posting End Date October 30, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Institute for the Oceans and Fisheries contributes to a transformative global shift toward sustainable coastal ecosystems, oceans and fisheries. It brings together a community of Canadian and international experts in ocean and freshwater species, systems, economics, and issues—and provides new insights into how our marine systems function, and the impacts of human activity on those systems. With integrated research and education programs that span the natural and social sciences;

including aquatic ecology, economics, zoology, anthropology, sociology, oceanography, marine geochemistry, microbiology, resource management and international maritime law, we are leading the way to healthy and sustainable marine and freshwater systems through excellent research, inspirational education, and innovative societal engagement.

Acts as key point of contact for program development team members; organizes meetings; tracks documents; and connects team members with required on-campus resources. Acts as key point of contact for prospective and enrolled program participants; fields program-related inquiries; assists program participants with administrative and logistical requests. Coordinate elements of non-degree programming, such as: a) recruitment and registration of student, staff and alumni b) logistics for orientation and training of project leaders and student participants;

c) co-facilitation of orientation and training sessions as required. Seek and facilitate the access to financial and human resources support to team, as needed. Integrates learning resources into appropriate formatting for online or other teaching platforms. Builds and sets up online courses using online learning management systems such as Blackboard Connect, in consultation with the Program Managers. Sets up student access and supports students with login and online course navigation issues.

Tests and updates online courses before they go live and resolves technical glitches with the support of related UBC IT departments. Proofreads and edits course content, as requested, in the learning management system. Develops marketing materials for non-degree-granting learning programs. Assist with planning and implementing of program evaluation - including communicating with participants; running database queries; collecting and collating evaluation responses;

and preparing and disseminating surveys and summary documents. Work with stakeholders on and off campus to consult them for the development of the program, to identify of potential markets for new products, and to conduct recruitment activities for participants.

Oversees the planning and execution of both the Vancouver Summer Program (VSP) & Future Global Leaders Program (FGL), such as student outings, meetings, recruitment and budgeting. Fiscally responsible for annual budget for the program; coordinates all expenses in collaboration with Student Ambassadors (Work Learn students). Participates in hiring of all VSP & FGL faculty and student employees, training and supervising the work of the Student Ambassadors (Work Learn students).

Arranges all pick up/drop off schedules, social programming and other activity timelines to ensure appropriate coverage for events. Works collaboratively with VSP & FGL central office, instructors, and Student Ambassadors (Work Learn students) to ensure successful execution of all events. Attendance at some events required (includes evenings and weekends). Carrying out other related duties as necessary.

Must exercise tact and…