Liaison & Marketing Assistant

Position: Employer Liaison & Marketing Assistant
Job Category  CUPE 2950
Job Profile  CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)
Job Family Group  Staff - Union
Department  Program Support | Administrative Leadership 2 | Science Co-op Programs | Faculty of Science
Compensation Range  $5,027.00 - $5,413.00 CAD Monthly
Job End Date  Ongoing
Posting End Date  November 4, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary  The UBC Science Co-op Program assists qualified Science students every year in securing work placements with Canadian and international employers as part of their education experience. The Science Co-op Program offers a supportive and positive work culture, and this position is part of a dedicated team that is passionate about student success. The incumbent’s primary responsibility as the Employer Liaison and Marketing Assistant is to strengthen the relationship between existing employers and the Science Co-op Program, through managing the program’s website and social media channels, initiating effective email campaigns and other activities in promoting employer’s and student’s engagement with the Co-op program.

This position is also responsible for overseeing and scheduling interview scheduling between employers and students, and assisting in the production of branding materials and publications, program’s outreach communication, and other relevant marketing initiatives.
Organizational Status  Reports to the Assistant Director, Administration of the Science Co-op Program. Works closely with the Program Director, Business Development Team, Program Coordinators and other Program Assistants. Works with employers to market, develop, and maintain academic related work opportunities for students.
Work Performed  Employer Relations   Promoting the Science Co-op Program and explaining program and processes to employers via telephone, email, and video call meetings
Strategic outreach to existing employers by providing ongoing support and initiating email campaigns, follow-up calls, and perform internet searches for job opportunities suitable for the Co-op Program
Curating effective marketing email campaigns to employers
Sourcing relevant job opportunities using various online resources and assessing its suitability for the Science Co-op Program
Accurately maintaining records of contacts and communication histories in internal databases
Generating reports and completing job posting, interview and hiring follow-ups, and status updates
Coordinating the annual Employer Recognition Awards. Tasks include: chairing the committee, awards promotion to students, sourcing the awards items, delegating tasks to other committee members, managing production and delivery of the award packages and coordinating final announcements, communications and promotional campaigns related to the event
Interview Management   Oversees the interview scheduling process in Science Co-op, and delegating interview requests to Program Assistants
Schedules Co-op interviews between employers and students within a short turnaround time, resolves interview scheduling conflicts when arise and handles interview cancellations
Manages interview rooms on site
Forwards job offers to appropriate Coordinators in a timely manner
Marketing Assistant   Oversees the program’s social media account in promoting Science Co-op program to prospective students and employers
Developing…