Playback Systems Coordinator

Help bring complex on-screen experiences to life.
At Scarab Digital, we support some of the largest film and television productions by delivering playback systems, screen graphics, interactive displays, and on‑set technical solutions that become part of what audiences see on screen.
We're looking for someone who enjoys solving problems before they happen.
This is a planning and coordination role, but one that requires a genuine understanding of technology. You'll work closely with production teams while coordinating internally with graphics artists, playback operators, rental partners, and technical crews to ensure everything is ready long before cameras roll.
If you enjoy organizing complex projects, communicating across multiple departments, and understanding how technology supports production, we'd love to hear from you.
What This Role Really Is  Every production has moving parts.
Our job is to make sure playback, graphics, equipment, and technical crews move together.
You’ll become the primary planning link between production and Scarab, ensuring everyone has the information they need, the right equipment is booked, graphics are progressing, budgets stay on track, and technical risks are identified before they become production problems.
Although this is not a hands‑on operator position, you’ll need enough technical understanding to confidently discuss equipment, anticipate challenges, and support both production and the on‑set crew.
What You’ll Do  Planning   Read scripts and script revisions to identify playback, graphics, and technical requirements.
Translate production needs into practical equipment, staffing, and scheduling plans.
Build and maintain budgets, labour plans, equipment lists, and project timelines.
Track production changes and adjust plans as projects evolve.
Production Collaboration   Attend production meetings, technical surveys, location scouts, and client discussions.
Represent Scarab professionally while working alongside production departments.
Coordinate with directors, assistant directors, art department, VFX, construction, props, locations, and other departments as required.
Ensure information flows clearly between production and Scarab's internal teams.
Technical Coordination   Work with playback operators, graphics artists, and technical staff to determine project requirements.
Coordinate equipment preparation, testing, rentals, transportation, deployment, and returns.
Verify that graphics packages, playback systems, hardware, and supporting equipment align with production requirements.
Identify potential technical risks and help develop practical solutions before filming begins.
Project Oversight   Monitor schedules, budgets, approvals, revisions, and outstanding deliverables.
Keep projects organized despite changing priorities.
Help ensure productions receive consistent, professional service from prep through wrap.
What We’re Looking For  We're less concerned about having one specific career path and more interested in how you think.
You might come from:
Film or television production
Playback
Broadcast
Live events
AV integration
Media servers
Video systems
Technical production
Virtual production
Screen graphics
Rental operations
If you've spent your career helping productions deliver technically complex work while coordinating multiple moving pieces, we'd like to hear from you.
Technical Knowledge  Technical understanding is an essential part of this role.
You don't need to know everything, but you should have a solid working understanding of topics such as:
Computer hardware and operating systems
Networking fundamentals
Video signal flow (HDMI, SDI, converters, distribution)
Playback systems and media playback software
Displays, LED, projection, monitors, and supporting hardware
Equipment planning and specification
Common technical failure points and troubleshooting approaches
You should be comfortable discussing technical requirements with experienced operators while also communicating clearly with production teams who may not have a technical background.
We’re Looking For Someone Who   Thinks several steps ahead.
Communicates clearly and professionally.
Stays organized when priorities change.
Enjoys…