Production Coordinator Job Vancouver area,BC Canada,Entertainment & Gaming

CoSA VFX has an opportunity for a seasoned Production Coordinator. Our studio is a fast-paced and highly collaborative remote production environment with a slate of episodic and feature projects in progress. Successful CoSA staff are passionate about providing high levels of the organization and demonstrated the ability to understand when to act and when to seek advice. Applicants with strong communication skills- verbal and written along with a proactive attitude and sense of humour are greatly valued.

RESPONSIBILITIES:

Take notes during daily sessions and client meetings
Coordinate and execute client ingest and deliveries
Create bid documents from established templates
Manage and mentor production assistants and interns
Address questions (verbal and written) from clients, producers and other stakeholders
Review shot tracking assignments and ensure their statuses are up-to-date.

REQUIREMENTS:

Excellent client relations skills:

Able to distill client requests, especially when a client finds it difficult to articulate their need
Extract clear and concise feedback from stakeholders to move the project forward
Manage multiple client requests, understanding the urgency and importance of each request
Project a calm, engaged tone when communicating with clients

Comprehensive teamwork skills:

Demonstrated skill working face-to-face with artists and clients
Collaborate effectively with other production staff working on the same projects
Understand which team members to look to for answers and approvals

Strong organizational skills:

Very high level of consistency carrying out high volume tasks
Comfortable monitoring heavy email traffic
Oversee the execution of client deliveries of all temps and finals

Thorough understanding of the VFX production process and tools:

Proficiency with major industry software including Shot Grid and Microsoft Office (particularly Excel and Word) and strong general computer fluency
Proven ability to create detailed, comprehensive notes during dailies and client meetings
Anticipate and proactively address issues that crop up in production
Hands-on experience with file transfer technologies such as Aspera, Media Shuttle, etc.

Communication

Skills:

Communicating information quickly and succinctly to stakeholders in person as well as via e-mail and telephone.
Express urgency without seeming abrasive or flustered
Excellent grammar, spelling and written skills in general