Accounting & Finance Operations Specialist

About Us

Trust Flight is an innovative aviation software company that specializes in developing cutting-edge AI, digital workflow, and analytics applications for the aviation industry. Our software empowers many of the world’s airlines, business jet operators, MROs, training organizations, and aviation service providers to enhance safety, streamline operations, and improve overall efficiency.

We are one of the largest independent software providers in aviation, trusted by more than 1,600 organizations in over 120 countries, including many of the world’s top operators.

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Our Mission
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To revolutionize aviation by delivering digital workflow solutions that enhance safety, streamline operations, and inspire confidence across the industry.

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Impact
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Over 300,000 users rely on our systems every day for operational safety, compliance management, and mission‑critical decision‑making.

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Core Values
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Guided by integrity, responsibility, innovation, and excellence, we are committed to empowering our partners to operate with confidence.

Join Trust Flight:
Shaping the future of Aviation Technology

We are looking for an Accounting & Finance Operations Specialist who values clear processes, dependable routines, and accurate execution, while also being motivated to improve how finance work gets done through technology, automation, and more efficient ways of working. This role is well suited to someone early in their finance career who enjoys structured accounting work and takes ownership of making routine processes better over time.

In this role, you will be responsible for full‑cycle bookkeeping, including accounts payable and receivable, reconciliations, financial reporting, and payroll support, ensuring all filings and statutory remittances are completed accurately and on schedule. Alongside day‑to‑day execution, you will identify practical opportunities to streamline recurring tasks, improve controls, and reduce manual effort, helping maintain reliable and well‑organised financial operations.

Reporting to the Financial Controller in the UK, you will collaborate with a team of finance professionals and internal stakeholders across multiple time zones.

Full‑Cycle Bookkeeping

• Manage accounts payable and accounts receivable end‑to‑end.
• Manage credit card expenses, including all coding and receipt management.
• Enter, code, and process vendor invoices.
• Prepare and send customer invoices; track and follow up on overdue accounts.
• Maintain and reconcile the general ledger.

Banking & Reconciliation

• Complete monthly bank and credit card reconciliations.
• Record daily deposits, payments, and cash transactions.
• Monitor cash flow and flag discrepancies or issues.

Financial Reporting

• Prepare month‑end and year‑end financial statements.
• Generate internal management reports (e.g., AR aging, AP aging, cash flow).
• Support accountants with year‑end working papers.
• Maintain organized and accurate financial records.

Payroll Administration

• Prepare and maintain all finance‑related payroll documentation, including journal entries, payroll reconciliations, and month‑end reporting.
• Administer US payroll with supervision, including ensuring all required federal, state, and local payroll tax with holdings, remittances, and payroll filings are completed accurately and on time.
• Prepare and submit all required finance reports related to Canadian payroll and benefits, including statutory remittances, WorkSafeBC payments, benefit premium reconciliations, and other reporting as required.
• Act as a backup contact to communicate payroll changes to the external payroll provider as required.
• Work closely with HR to ensure all payroll changes are accurately captured and to provide a quality check between HR updates, the external payroll administrator, and the finance records.
• Maintain accurate payroll‑related general ledger accounts and support year‑end audit requirements as they relate to payroll.

Compliance & Filings

• Prepare and file GST/PST/HST returns.
• Submit payroll deductions and government remittances.
• Ensure compliance with financial policies and regulatory requirements.

Systems & Process Improvement

• Identify…