Administration and Projects Specialist

Job Title Administration and Projects Specialist Job CategoryM&P - AAPSJob ProfileAAPS Salaried
- Administration, Level AJob Family Group Staff
- Non Union Department Leadership  | Pension Office | Central Human Resources Compensation Range $6,143.67 - $8,830.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date Ongoing Posting  End Date November 8, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary The Administration and Projects Specialist supports the effective day-to-day administration of the UBC Faculty and Staff Pension Plans (“The Plans”) by managing projects, and administrative operations across pension administration and governance functions. The role also manages onboarding, offboarding for employees and Board members, performs data analysis and contributes to the continuous improvement of processes and controls. The role supports operational continuity and risk mitigation through effective records management, system access coordination, adherence to privacy requirements, and the ongoing management, organization and digitization of pension, operational and governance records to improve accessibility and security.

The Plans are a significant component of UBC’s employee value proposition, supporting recruitment and retention strategies, and financial security and wellbeing. The Plans help staff and faculty invest and save for their financial future and enhance retirement readiness. The UBC Staff Pension Plan is a target benefit plan with over 19,000 members and an asset value of approximately $3 Billion. The UBC Faculty Pension Plan is a defined contribution pension plan with just over 7,200 members and an asset value of approximately $4 Billion.

Both pension plans are administered by the UBC Pension Administration Office (PAO) under the direction of the Staff Pension Plan Board and the Faculty Pension Plan Board (“Pensions Boards”) and in partnership with the Vice-President, Human Resources (VPHR) portfolio.

Organizational Status This position reports to the Director, Pensions. Works collaboratively with colleagues and peers within the PAO. The position also works with external vendors and service providers as required.

Working independently and under general direction, the Administration and Projects Specialist manages complex information, supports secure access to systems and materials, and works collaboratively with internal teams to ensure consistency, accuracy and operational continuity.

Work Performed Projects, Documentation and Governance Support
· Leads and coordinates special projects and initiatives on behalf of the Director, Pensions, Executive Directors and senior leadership, ensuring completion is in line with established objectives and timelines. Ensures projects continue to move forward.
· Develops project plans, timelines and deliverables for assigned projects and initiatives.
· Conducts…