Manager, Academic and Clinical Affairs

Job Summary
The Manager, Academic and Clinical Affairs provides strategic advice and oversees daily operations for the Associate Director of Partnerships and Community Engagement and the Associate Director of Clinical Faculty Affairs at the School of Population and Public Health (SPPH). This role manages general academic and clinical operational functions for the senior leaders and oversees the overall functions of both portfolios. The Manager of Academic and Clinical Affairs is responsible for managing and completing a variety of projects related to the efficient academic and clinical organization and operation of the School of Population and Public Health.

This role works closely with the Communications, Human Resources, Finance, and IT teams.

Working closely with the two Associate Directors’ portfolios, this role is critical in supporting engagement and fostering effective working relationships with internal and external partners. This position deals with highly confidential and sensitive material, relating to faculty, Academic and Clinical Affairs, government and health authorities. A high level of integrity is required in maintaining confidentiality. This position manages information in an extremely demanding environment requiring the highest level of tact, discretion and sensitivity.

The Manager, Academic and Clinical Affairs is expected to be knowledgeable about all aspects of the School, its activities and governance, the policies and procedures of the Faculty of Medicine (FoM) and of the University as it pertains to the duties. This autonomous position exercises initiative and judgment to assess and respond to issues, resolve academic and clinical problems, and provides direction to faculty, staff and students on procedural matters.

The office is located in the School of Population and Public Health building, located at the UBC Point Grey campus.

Organizational Status
This position is responsible for a variety of duties related to providing academic and clinical management for the SPPH. The Manager, Academic and Clinical Affairs works closely with SPPH staff locally, provincially and internationally, including senior health care leadership at all levels of government, health sciences faculty and staff from across Canada, communications personnel, administrators, physicians, epidemiologists, research coordinators and assistants, data managers, biostatisticians, graduate students and fellows.

Housed within the Faculty of Medicine, the School of Population and Public Health (SPPH) is an innovative unit that encompasses many of the health-related groupings at UBC as a collaborative venture. The School is structured around four divisions:
Global, Environmental and Occupational Health;
Health Services and Policy;
Epidemiology, Biostatistics and Public Health Practice; and Health in Populations. The resulting mix of professions and disciplines is seen as a means of connecting individuals and learners to galvanize the relationship between health research, public health and health services and to enhance learning.

Work Performed
Academic (50%):

• Leads a variety of projects to ensure the efficient academic organization and operation of the Associate Director, Partnerships and Community Engagement’s portfolio. Responsible for planning, developing, setting deliverables, and overseeing implementation while ensuring timelines are being met and evaluating projects.
• Reviewing and analyzing protocols and providing recommendations into goal-setting objectives for the portfolio. Strategically manages the Associate Director’s priorities and professional commitments, exercising judgment to ensure goals and objectives are met.
• Diplomatically manages complex requests from members of the government, partnerships and community engagement officials, members of the university, students, donors, and the general public.
• Working with the Associate Director, Partnerships and Community Engagement, facilitates multiple significant governance committees.
• Acts as the main contact for SPPH’s external response to public health crises, including pandemics, the toxic drug crisis, housing and mental health issues, and vaccinations.
• E…