Senior Associate, HR & Payroll Administration

Position Title
:
Senior Associate, HR & Payroll Administration

Location: Edmonds, WA - Hybrid

Employment Type
:
Full-Time

Salary Range
: $65,000-$85,000 annually, eligible for annual bonus for meeting performance goals

Highstreet Insurance Partners (Highstreet) is one of the fastest-growing insurance agencies in the U.S. Founded with the mindset of putting people first, Highstreet brings technical expertise and industry experience together to serve and protect customers while providing agencies with the tools and resources to grow. We love to help people pursue life’s opportunities with tenacity and confidence to create stronger, more resilient communities.

We do it for all our futures.

The Senior Regional Payroll Associate will play a key role in supporting the payroll operations of Highstreet’s West region, which includes employees in these states Washington, Oregon, Idaho, California, Nevada, Arizona, Montana, Tennessee, New Mexico, Texas, and Utah. This role requires a seasoned payroll professional with expertise in managing complex payroll processes, maintaining compliance and ensuring the accuracy and timeliness of payroll functions for over 270 employees.

As a trusted partner to both our internal teams and agency partners, you will ensure smooth payroll processing, maintain compliant and accurate payroll records, troubleshoot payroll related issues and provide key reports to support data-driven decisions. Success in this role will require building strong relationships, problem solving and a focus on continuous improvement of our payroll and HR systems.

• Accurately prepare, process and review bi-weekly payroll for regional employees.
• Troubleshoot and resolve payroll discrepancies, including missed deductions, direct deposit errors and the processing of manual paychecks.
• Ensure compliance with applicable tax codes, benefit deductions (e.g., 401(k), health insurance) and other payroll-related items.
• Oversee the administration of employees paid time off (PTO) balances and policies to ensure consistency and compliance.

• Regularly audit and verify payroll data, employee information and benefit contributions to ensure accuracy and compliance.
• Maintain up-to-date and compliant records for all payroll transactions and employee documentation.
• Conduct detailed audits on employee pay, deductions and tax filings as necessary.

• Prepare comprehensive payroll reports, including census, verification and auditing reports, to provide critical insights to management and stakeholders.

• Act as the primary point of contact for payroll inquiries, addressing employee questions and resolving issues related to pay, deductions and benefits.
• Onboard and train new users on time and attendance systems and benefits systems ensuring seamless onboarding process and proficiency in system usage.
• Provide timely and effective solutions to payroll discrepancies, ensuring excellent customer service and support for employees.

• Collaborate with the team to continuously optimize payroll-related processes and improve system functionality within the HRIS platform (Paycor).
• Identify opportunities for greater efficiency and accuracy in payroll operations and implement best practices.
• Assist with system enhancements, updates and testing to ensure payroll systems are aligned with business needs.

• Oversee and manage garnishments and unemployment claims for regional employees and agency partners, ensuring proper documentation and compliance with state and federal regulations.

• 3-5 years of experience in payroll administration, including experience with HRIS systems. Paycor experience is preferred.
• Experience with California payroll processing strongly preferred.
• Experience in multi-state payroll processing is preferred.

• Associate’s degree in business, accounting or a related field; or equivalent professional certification preferred (e.g., Certified Payroll Professional).

• Strong…