Human Resources Coordinator, Talent Acquisition

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Human Resources, Level A

Job Title
Human Resources Coordinator, Talent Acquisition

Department
Talent Acquisition | Human Resources | DAE

Compensation Range
$5,692.25 - $8,179.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
August 28, 2026

Note:

Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date
September 29, 2028

This is a 2-year term position, with a possibility for extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Human Resources (HR) Coordinator, Talent Acquisition provides general advice on a wide range of human resources management matters within the Development & Alumni Engagement (DAE) portfolio. The main functions of the role include job description, classifications and full-cycle recruitment activities, such as sourcing, coordinating advertising materials, hiring approvals, job postings, candidate screening, interviews, reference checks, offer processing, updating recruitment reports and metrics, and ensuring compliance with employment agreements throughout the employee lifecycle.

As a subject matter expert in Workday, the HR Coordinator delivers system training, reporting, coordination and process optimization.

The HR Coordinator will also support senior HR personnel in providing general advice in regards to the interpretation of collective agreements and other agreements and handbooks governing conditions of employment and escalating complex matters as needed.

Additionally, the role may support the management of leaves and absence, develop HR procedures, and contribute to reporting and special projects, ensuring efficient and compliant HR operations across the portfolio.

Organizational Status
Reports to the Human Resources Specialist, Talent Acquisition or the Human Resources Manager, and works collaboratively with DAE HR team and supportively with DAE, staff and management, and with various departments within UBC.

Work Performed

Provides advice on recruitment activities, and is responsible for the full cycle recruitment and hiring process, including but not limited to the following activities:
Workday administration, job descriptions, advertising materials (e.g. candidate briefs) and job postings, reviewing resumes, conducting pre-screening, coordinating interview schedules and participating in interviews, administering tests and background checks, conducting reference checks, and coordinating offers of employment. Providing guidance on recruitment best practices in accordance with the departmental practices, University, human rights and equity policies.

Leads recruitment intake meetings with Hiring Managers, provide guidance throughout the recruitment process, and offer recommendations aligned with their hiring requirements and workforce needs.

Responsible for benchmarking and classification process. Ensures current job descriptions for all positions are classified at the appropriate levels. Consults with HR Compensation where appropriate.

As a subject…