Recruitment Assistant

Staff - Union

CUPE 2950

CUPE 2950 Salaried - HR Admin Clerk 3 (Gr5)

Recruitment Assistant

Geering Up & Outreach Program | Camps | Dean's Office | Faculty of Applied Science

$4,314.00 - $4,532.00 CAD Monthly

September 7, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

Ongoing

This position is subject to the satisfactory completion of required background check

This position serves as the human resources support for UBC Geering Up Engineering Outreach (Geering Up) and is one of the main liaisons with APSC Human Resources, Central Human Resources and UBC Central Payroll. This position supports the recruitment, onboarding and termination (in Workday) of hourly position appointments.

This position reports directly to the Geering Up Camps Assistant Manager. This position interacts regularly with prospective employees, hourly staff, the Geering Up administration team and institutional partners.

Due to the nature of the work, vacations are limited during the months of January-February and July-August during the peak hiring seasons for summer and fall positions.

• Responsible for all HR documentation related to hiring and termination of staff. Ensures integrity and confidentiality of personnel files.
• Coordinates recruitment processes including phone application screenings, interviews, reference checks and onboarding information for 150-225 positions annually.
• Creating, posting, and advertising postings internally and externally. Answers questions pertaining to posted positions.
• Initiates all recruitment related business processes, such as appointments, transfers, extensions and terminations in Workday.
• Provides initial onboarding and orientation for all new staff, inform managers when employees are not progressing through required onboarding documents or information submission.
• Provides training to all new staff regarding navigation of Workday (to view their records and time-entry).
• Ensures all new staff are incorporated, and flags updates for all related changes to FTE, employment group changes, or terminations.
• Supports administration, data entry and follow-through in regards to accessing UBC systems (FASmail, UBC Directory, Workday, CWL, SharePoint, etc.) which is a very security-conscious multi-program process.
• Creates efficiencies and updates to interview templates, recruitment process and staff onboarding/ offboarding.
• Ensures follow-through on efficient human resources policies, procedures, collective agreements – CUPE 116, CUPE 2950 & AAPS in limited capacity.
• Monitor and inform managers on all departmental human resources activities are consistent with UBC policies and procedures.
• Provides information and communication to all staff in relation to changes in the conditions of employment, salary guidelines, and provides limited interpretation on equity and benefits including changes to the collective agreements for all employee groups.
• Maintains current knowledge of human resources policies and procedures and applicable collective agreements.
• Under supervision, Ccompletes wage mapping, position appointments and Canada Summer Jobs tracker on a seasonal basis related to hourly staff appointments. (wage, hours, length of contract, personal information of staff)
• Under supervision, submit funding applications for positions allocated by managers relating to UBC Work Learn and other potential funding sources related to student staff.
• Reports Workday application questions and errors through the Integrated Service Center and works through resolutions or workarounds as…