Legal Assistant - Float

Overview

Join to apply for the Legal Assistant - Float role at Osler, Hoskin & Harcourt LLP
.

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,300 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

• Assists Legal Assistants in eight practice areas with overflow administrative work, such as printing, scanning, mail processing, filing, expense reimbursement, travel arrangement, file opening, billing, etc.
• Manages time, resources, workflow and deadlines of legal professionals, including maintaining a filing system for all documents and organizing materials required for work-in-progress; opening new files as needed.
• Performs client account administration, including ensuring dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs, and addressing client inquiries regarding billing.
• Receives, researches, prepares and follows up on audit inquiries.
• Handles confidential materials and documents.

• A certificate from a recognized Legal Assistant program is preferred.
• Previous Legal Assistant or Administrative experience of minimum one year is preferred.
• An equivalent combination of education, training and experience may be considered.

Direct:
Supervisor, Human Resources

The typical hiring salary range for this position is $56,000 - $62,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, internal and market equity.

Due to the nature and responsibility of this position, full-time in-office presence (5 days a week) is required in order to meaningfully support the Legal Assistant team and the Legal Professionals.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including adopting vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to public health guidelines.

Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply with a cover letter and résumé by the closing date.