Project Specialist, Construction

Are you a proactive problem-solver who thrives in a fast-paced environment? Do you excel at managing multiple priorities while keeping projects on track? If so, Earls Kitchen + Bar is looking for you!

We are hiring a Construction Project Specialist to join our Store Development team in Vancouver, BC. In this role, you will take ownership of managing construction projects, optimizing processes, and ensuring seamless coordination of product ordering, logistics, and equipment delivery. You’ll play a critical role in keeping projects on schedule and within budget while fostering strong relationships with vendors and sub-trade partners.

• Oversee project administration, including meeting minutes, document control, and the coordination of construction documentation and drawings.
• Coordinate sub-trades and vendors, providing on-site support as needed, including travel to project sites across North America.
• Manage FF&E procurement, including purchase orders, vendor invoicing, budget reconciliation, and payment approvals in collaboration with Accounts Payable.
• Lead FF&E logistics and installation, tracking shipments, coordinating deliveries, and managing vendor schedules to ensure seamless on-site execution.
• Manage on-site staging crews during merchandising, collaborating with delivery companies (more hands-on in Canada, with an oversight role for U.S. projects).
• Oversee project close-out activities, including deficiency tracking, warranty management, and collection of final documentation to ensure compliance with project requirements.
• Own and manage small to medium-sized renovation and capital investment projects, overseeing timelines, budgets, and vendor performance.
• Review () drawings—such as furniture installation plans—to identify risks or discrepancies based on site conditions, and collaborate with contractors to align on plans and processes.

• Ensure adherence to Earls’ standards for vendor payment terms, tax compliance, customs and brokerage, and international shipments.
• Build and maintain strong relationships with vendors and sub-trade partners to optimize project outcomes.
• Identify and implement process improvements to enhance project workflows and construction operations.

• Train and mentor Project Coordinators, providing guidance on creating and issuing purchase orders and processing invoices accurately and efficiently.

• Minimum 2 years of experience in the design or construction field within a restaurant, hospitality, retail, or development organization.
• A Diploma or Degree in Building or Architectural Technology, Construction Management, or an equivalent combination of education and relevant experience, demonstrating a solid foundation in construction and design principles.
• Strong written and verbal communication skills with exceptional organization and attention to detail.
• Demonstrated experience in procurement and logistics management, particularly in construction, hospitality, or restaurant development.
• Ability to read and interpret construction drawings, including architectural, structural, mechanical, plumbing, electrical, and kitchen equipment plans and details.
• Advanced proficiency in Microsoft Office and Google Suite, particularly Excel or similar spreadsheet tools; experience with Smartsheet or AutoCAD is preferred.
• Strong problem-solving skills with a resourceful mindset and a high level of initiative.
• Ability to travel throughout North America in support of projects, site visits, and openings.

• A sense of humour.
• A serious passion for food - we like to eat around here (sometimes wine is involved).
• Open to personal development and growth.
• The drive to succeed and the passion to be a part of Earls growth.
• Big team player – able to be both a leader and also support those around them.

• Competitive annual salary ranging from $70,000 to $90,000, commensurate with experience and qualifications, complemented by all the perks and benefits below
• Comprehensive health care benefits effective from your first day
• A healthy lifestyle spending account to support you in living your best life
• Employee Assistance Program
• Earls 50%…