Purchasing Coordinator

Staff - Union Job Category CUPE 116
Job Profile CUPE 116
Salaried — Purchase Records Clerk‑F/S

Job Title:

Purchasing Coordinator
Department:
Procurement | Finance | Student Housing and Community Services
Compensation Range: $5,107.00 - $5,546.00 CAD Monthly
Posting End Date:
August3,2026 (Applications accepted until
11:59PM on the Posting End Date)
Job End Date:
Ongoing
The ideal candidate must successfully complete the Excel & Word skills test and a purchasing knowledge test.

Job Summary  Under the overall direction of the Purchasing Manager, Student Housing and Community Services (SHCS), the Purchasing Coordinator provides overall support in the management of purchasing contracts, supplier/product sourcing, purchasing records, ongoing reporting, and the Optimum Control database.
Work Performed  Provides overall support to the SHCS Purchasing team and processes purchase requisitions, creates Purchase Orders for various departments under the SHCS portfolio for both Vancouver and Okanagan campuses. Maintains and updates contracts and blanket purchase orders issued for various SHCS departments and purchasing statistics including list of contracts, supplier database, velocities, and blanket purchase orders. Renews all blanket purchase orders with the input from the Purchasing Manager at fiscal year end.

Collects and maintains velocity reports of all items purchased under contract on a monthly, quarterly and annual basis. Updates and maintains product list and pricing ordered by Food Services units in Optimum Control. Reviews and approves invoices issued with SHCS POs in Workday, reconciles P‑card transactions, manages rebate program records, collaborates with SHCS Facilities & Food Services managers, researches and selects vendors, negotiates terms, and maintains vendor relationships.

Attends industry related trade shows. Maintains inventory of cash register tapes for units, uniforms, and printer toner cartridges for office and. Provides annual inventory report for finance and manages office supplies and sustainability programs. Supports Staff Appreciation Events and recommends new and revised procedures. Works on special projects as assigned and carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.
Consequence of Error / Impact of Decisions  Work in close conjunction with the Purchasing Manager and Purchasing team. Decisions may financially influence SHCS and involve buying related decisions within established University policies and guidelines.
Supervision Received  Works closely with the Purchasing Manager and Purchasing team, receiving direction from both and performing some work independently.
Supervision Given  May provide training and direction to positions in a lower classification and student hires.

Minimum Qualifications   High school graduation plus training in office procedures and practices, and a minimum of four years of related experience or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications   Completion of post‑secondary education in the computer‑related field equivalent to the diploma level and a minimum of four years of related or an equivalent combination of education and experience.
Public procurement experience considered an asset.
Ability to communicate effectively both verbally and in writing.
Ability to understand and apply policies, procedures, and instructions.
Ability to maintain accuracy and attention to detail.
Computer experience to advanced level with spreadsheet and database software; intermediate Excel, Word processing, email and presentation software required.

Experience with Workday and/or Optimum Control considered an asset.
Demonstrated ability to work with multiple priorities; work calmly under pressure of critical deadlines or heavy volumes during peak periods.
Excellent customer service skills and customer focused approach to work.
Procurement…