Senior Buyer

As a Senior Buyer with Photonic you will provide tactical support to the Procurement function by managing day-to-day purchasing activities, supplier coordination, procurement data, and process improvements that help the buying function operate efficiently and accurately. This role supports continuous improvement in buying workflows, partners with stakeholders to strengthen processes and systems, and encourages practical use of digital tools, analytics, and select emerging technologies where they add clear business value.

• Create, maintain, and track purchase requisitions and purchase orders in Net Suite
• Send POs to suppliers and obtain order acknowledgements
• Track order status and follow up on delivery dates, back orders, and delays
• Coordinate PO changes, cancellations, and closures
• Generate weekly reports on open POs, expedites, and PO aging
• Communicate backorders and delays

• Identify and support improvements in buying workflows such as purchase intake, quote comparison, supplier follow-ups, exception management, and reporting; document current and future state processes where needed
• Support implementation of process and system improvements that enhance speed, accuracy, and compliance, including approved automations and select emerging tools where appropriate
• Develop templates, standard work, and documentation to improve consistency and reduce variability in buying activities
• Partner with IT/Systems, Finance, and stakeholders to improve workflows connected to Net Suite and related tools; contribute requirements and participate in testing and rollout
• Follow company policies for data privacy, access controls, approvals, and documentation when using systems and digital tools
• Support adoption of process changes by training users, capturing feedback, and tracking improvements in workflow performance
• Point of contact for supplier communications
• Coordinate quotes, confirmations, invoices, and shipping documents
• Coordinate with suppliers on standard issues (lead times, documentation, discrepancies)
• Escalate exceptions or commercial issues to the Procurement Manager
• Qualify and onboard new suppliers

• Maintain supplier records (contacts, pricing, lead times, certificates, and other documents) using structured workflows with a focus on master-data accuracy and auditability
• Log, classify, and organize procurement-related documents (POs, quotes, invoices, packing slips) using agreed metadata standards to support retrieval and reporting
• Support contract and NDA tracking (expiry dates, renewals, document storage) through the document management portal
• Maintain supplier interaction logs (emails, calls, meeting notes) in systems of record to support visibility and reporting
• Create and maintain supplier and item data in ERP and PLM, ensuring data completeness and standardized naming to enable reporting and operational efficiency

• Run and maintain procurement reports (open POs, delivery status, expedites)
• Proactively support, monitor, and maintain accurate data in ERP and PLM systems to ensure consistency and reliability.
• Support efforts to improve and automate processes and systems

• Coordinate with Engineering, Finance, Operations, and Receiving on order status
• Support invoice matching and issue resolution (PO–invoice–receipt)
• Support reconciliation of freight invoices and logistics charges against POs and invoices

• 5–7+ years of experience in procurement, buying, or supply chain (including ownership of end‑to‑end PO execution and supplier follow‑up)
• Strong experience with ERP systems (Net Suite preferred) and demonstrated ability to improve workflows through system configuration, automation, or integrations
• Experience using business systems and digital tools to improve drafting, reporting, data organization, or workflow efficiency, with sound judgment on when review and approval are required
• Solid understanding of end‑to‑end supply chain processes, including purchasing, supplier coordination, shipping/receiving, and…