Facilities Manager

JOB DESCRIPTION

Position Title:

Facilities Manager

Department:
Facilities

Reports To:

Senior Director, Finance & Administration

Date last approved:
February 2025

Each job within the First United Church Community Ministry Society should promote our accomplishment of our vision, mission, and values.

POSITION OBJECTIVE
The Facilities Manager is responsible for overseeing all aspects of First United’s buildings’ functionality and upkeep, ensuring a safe and efficient working environment by managing maintenance tasks, coordinating repairs, supervising staff, and adhering to safety regulations, all while optimizing building operations to meet the needs of occupants within the facility.

DUTIES AND RESPONSIBILITIES

Maintenance and repairs:
Planning and scheduling preventative maintenance activities, coordinating repairs with contractors, managing building systems like HVAC, plumbing, and electrical systems.

Safety compliance:
Conducting regular safety inspections, ensuring compliance with building codes and regulations, managing emergency preparedness plans.

Building operations:
Overseeing cleaning and janitorial services, managing waste disposal, monitoring energy consumption and implementing energy-saving measures. oProcurement of supplies and materials

Vendor management:
Negotiating contracts with service providers like maintenance contractors, cleaning companies, and security firms.

Budgeting and cost control:
Tracking facility expenses, managing maintenance budgets, identifying cost-saving opportunities. Est operating budget of $300-$500K.

Project management:
Overseeing renovation projects, coordinating installations and upgrades within the facility.

Staff supervision:
Leading and managing a team of facilities staff.

Communication and stakeholder management:
Collaborating with departments within the organization to address facility needs, communication updates to employees regarding maintenance activities and disruptions.

REQUIRED SKILLS

Minimum 10 years’ facilities management experience

Technical knowledge:
Understanding of building systems, HVAC, plumbing, electrical systems, and maintenance procedures.

Project management skills:
Ability to plan, execute, and monitor facility improvement projects.

Leadership abilities:
Leading and motivating a team of facilities staff.

Problem solving skills:
Identifying and resolving facility issues promptly.

Budgeting and financial management:
Effectively managing facility expenses.

Communication skills:
Clear and concise communication with stakeholders at all levels.

Compliance expertise:
Knowledge of relevant building codes, safety regulations, and environmental standards.

Ability to maintain a calm, welcoming, empathetic and professional demeanor at all times with staff and with vulnerable and/or marginalized individuals.

QUALIFICATIONS

Degree or certification in facilities management, engineering, or a related field.

Hold a BOMA designation and an HVAC 4th class Power Engineer credential

Experience in facility management or a similar operational role.

Knowledge of project management and organizational skills.

Must be able to pass a Criminal Record Check (Vulnerable Sector).

A clean driving record

Availability to respond to emergency situations after hours.

Maximum 20 kilometers from place of residence to 320 East Hastings St, Vancouver

Management experience in a unionized setting strongly desired.

Experience in a not-for-profit environment (such as a shelter, group home, social housing or recovery house) would be an asset

SPECIAL TRAINING

Nonviolent crisis intervention training (NVCI) an asset.

Standard First Aid or equivalent training/recertification within first three months of employment.

Mental Health First Aid training an asset.

WORKING CONDITIONS

Physical conditions:

Work can be…