Events Coordinator

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we are proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high‑performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values:
Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

Gowling WLG is hiring an Events Coordinator to join our Vancouver office for a 12 month contract!

Events have the power to connect, build relationships, shape perceptions, demonstrate expertise and transcend boundaries. At Gowling WLG, events are a core component of our client, people and community engagement approach and our go-to-market strategy. To us, an event isn’t a moment-in-time; it’s an opportunity to engage, delight and create memorable experiences for our clients, people and communities - before, during and after each interaction.

The Events Coordinator plays a key role in supporting the delivery of consistently high-quality event experiences across the Firm — locally and nationally, in-person, virtual, and hybrid. This role focuses on strong execution, operational excellence, and collaboration, while building the foundational skills required to grow into more complex and strategic event delivery roles over time.

Events Coordinators are highly organized, dependable, and service-oriented team players who take pride in delivering polished, well‑run events. They work closely with Events Specialists and Leads, as well as colleagues across BD & Marketing, Office Services, Hospitality, and other internal teams to support seamless planning and execution.

Event Coordination & Execution

• Independently execute smaller-scale, recurring, or lower-complexity local events with clearly defined objectives, timelines, and requirements, or works with Specialists and Leads in a supportingrole
• Collaborate closely with relevant stakeholders to ensure all initiatives are executed flawlessly, on time and on budget, delivering best-in‑class experiences
• Support and/ or manage event logistics including invitations, registration, materials, name tags, speaker coordination, room setup, AV/technical support, catering, and on‑site execution
• Liaise with internal service teams and external vendors to support timely delivery of event components and smooth on-the-day execution
• Develop and manage detailed project plans for assigned events, including budgets, approval pathways, key dates and milestones with a high‑level of accountability to ensure deadlines and deliverables are met
• Partner with Communications, Translation, Brand, Digital and Social media teams to activate cohesive event messaging, ensure brand consistency, support promotion, and enable thoughtful follow‑up
• Maintain and update the centralized Calendar of Events to support internal visibility, coordination, and engagement
• Prepare post‑event reports and summaries, including attendance, feedback, and basic KPI tracking
• Using CRM, support data tracking and basic ROI reporting through campaign and event setup, attendee details, and data accuracy
• Help support the management of Firm tickets (season tickets for all sporting and concert events), branded merchandise and gifts for client and internal events and initiatives
• Provide administrative and organizational support to Events & BD team members as needed

Collaboration & Team Culture

• Establish and maintain strong working relationships across the Events team, BD & Marketing, and office‑based partners to support consistent and effective event delivery
• Contribute ideas to enhance event experiences and identify opportunities to improve engagement, efficiency, and…