Coordinator, Partnership Engagement

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise:
Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

JOB OBJECTIVE
The MCI Canada Consulting & Community Solutions team supports Canadian and International Associations with:

Executive leadership

Strategic consulting and business planning

Conferences and events

Committee support and management

Community and membership management

Certification and accreditation management

Financial management

Marketing & communications

A key member of MCI Canada’s CCS association management and events team, the Coordinator, Strategic Partnerships is responsible for supporting the development of industry sponsor ships, grant applications, affiliate partnerships and sales administration. This includes market research, database development, sales collateral, sales solicitation, tracking, and reporting.

Main Responsibilities

The coordinator is an adept multi-tasker, who can manage a number of diverse tasks across a variety of conferences, projects, and associations.

This role is specifically focused on tasks related to administration and delivery of sponsor ships, exhibits, advertising, and affiliate partnerships:

Main point of contact for all sponsors / exhibitors

Work collaboratively with internal teams and external clients

Identification and development of advertising and sponsorship assets

Point person for the build and management of the sponsor/exhibitor sales & fulfilment system

Sponsorship / exhibition activity tracking

Implementation of all sponsor / exhibitor contracts with the Operations team

Sales, invoice and payment tracking of ancillary sponsorship activities and events

Sponsorship fulfillment such as but not limited to exhibition, symposia, meeting, advertising, and marketing properties

Corporate partnership fulfillment such as but not limited to educational activities, digital marketing, and advertising

Deployment and tracking of sponsor/exhibitor communications benefits to digital marketing team

Collaboration with communications and conference operations team to ensure a high-quality sponsor / exhibitor experience

Collaboration with sales and operations team on development of exhibit hall and symposia schedules and floor plans

Onsite point of contact for all sponsors and exhibitors

Development of post event sponsorship report

Manage the development and deployment of the sponsor / exhibitor post event survey and sponsor / exhibitor final report

Maintain up-to-date documentation and user manuals

Description Of The Relationships

Reports directly into the Manager, Conference Operations, Consulting & Community Solutions

Internally collaborates with the Head of Strategic Partnerships Mar Com and operations teams

Internally collaborates daily with CCS team members

Internally collaborates as needed with all members of the MCI Canada and MCI Global teams.

Externally collaborates with clients, industry and affiliate stakeholders

Maintains professional relationship with suppliers, and temporary staff

Provides a high-level of customer service to clients, sponsors, exhibitors, and affiliates

Job Requirements

Minimum of two years’ work experience in event and/or partnership management and fulfilment.

Sponsorship & exhibit sales, association management, hospitality, and/or not-for profit experience is an asset

Degree or Diploma in…