Events Manager

Site Media informs and connects industrial leaders across Canada's construction, infrastructure, water, and environmental sectors, through national publications, events, and awards programs. We're the place where decision-makers in these industries go to stay in the loop and build the relationships that matter.
We're hiring an  Events Manager  to own the planning, budgeting, and execution of our events portfolio, from national conferences to industry awards nights. This person is the client-facing lead on every event we run, start to finish, and the one who makes sure each event hits its goals for the client, the sponsors, and the business. If you love the mix of big-picture planning and on-the-ground problem solving, this role gives you plenty of both.
So what kind of person fits the role? Someone who's run events end to end and knows what a healthy budget actually looks like, not just on paper. Comfortable being the face of an event for a client, steady when something goes sideways, and just as happy with a spreadsheet as they are on-site solving a problem.

Key Responsibilities  Event Planning, Budget & Execution   Develop, manage and maintain event budgets across Site Media's events portfolio, including forecasting, cost tracking, and reporting
Work closely with the finance team to set event budgets and revenue targets to ensure profitability
Lead the development of a standardized master event template spreadsheet that can be used consistently across all events
Ensure an accurate and detailed event spreadsheet is created and maintained for each event, in advance of planning
Work with the sales, editorial, and social media teams to track ticket sales, flag and build timelines for major marketing and sales push activities, and flag early when sales, sponsor ships, or ticket numbers are falling behind
Utilize Productive (our project management software) to assign tasks and track time across the events portfolio
Manage all on-site logistics, including room setups, AV requirements, catering, and venue coordination
Build and maintain pre-event run sheets, schedules, and vendor coordination timelines
Lead on-site execution, troubleshooting issues in real time to keep events running smoothly
Client, Sponsor & Team Relations   Serve as the primary client-facing lead for each event, managing expectations from first conversation through post-event follow-up
Build and maintain strong relationships with clients, understanding their goals for each event and ensuring those goals shape how the event comes together
Ensure all sponsor deliverables are executed on, serving as the main point of contact for sponsors alongside your event team and sales team
Act as the primary point of contact with venues, vendors, and production partners, negotiating rates and contracts where needed
Work closely with event coordinators and support staff, managing workflows to keep the team aligned and making sure every team member knows what they're responsible for
Coordinate cross-functionally with other Site Group teams (marketing, social, production) to ensure events run seamlessly from planning through execution
Marketing & Documentation   Partner with the marketing and social media teams to plan, develop and execute event promotion plans and communications calendars
Oversee the creation and distribution of promotional materials for events, including social media assets, email campaigns, printed signage, event programs, and sponsor recognition materials, ensuring all materials are on-brand and delivered on schedule
Work collaboratively with the team to develop the annual media kit, including a breakdown of key sponsorship titles
Lead post-event evaluations, gathering feedback and performance metrics from clients, sponsors, and…