Partnerships Coordinator

Since its inception in 1887, the Greater Vancouver Board of Trade has been recognized as Western Canada's leading business association, engaging our members to inform public policy at all levels of government and empowering them to succeed and prosper in the global economy. With a Membership whose employees comprise one-third of B.C.'s workforce, we are the largest business association between Victoria and Toronto.

We leverage this collective strength by facilitating networking opportunities and providing professional development through unique programs. In addition, we operate one of the largest events platforms in the country, providing a stage for national and international thought leaders to enlighten B.C.'s business leaders.

To learn more, please visit our About Us page.

To lead, unite and champion business to ensure Greater Vancouver is thriving and our region is the best place to live and work.

To be the leading catalyst for economic growth and prosperity that creates lasting impact for generations.

Propel Prosperity, Cultivate Community, Ignite Innovation.

Reporting to the Director, Partnerships & Member Experience, the Partnership Coordinator must have excellent organization and communication skills, be results oriented, and have the ability to effectively prioritize workflow in a fluid environment.

You must be detail oriented, self-starter, collaborative, and be energized by a fast-paced environment. The ideal candidate for this position is customer centric and a team player with impeccable time management abilities. If this sounds like you, please read on.

Salaried

Contract:

ending April 30, 2027, with possibility of extension

Department:
Partnerships

Compensation Range: $55,000 - $60,000 annualized

• Professional work environment with hybrid options
• Peer recognition program and staff-wide activities
• Access to business and thought leaders from across Greater Vancouver

• Be the point of contact for all confirmed sponsors
• Send activation emails to confirmed sponsors
• Work with marketing team to have sponsor logos added to event webpages
• Review all event eblasts and marketing material to ensure sponsors have been included as per entitlement
• Manage sponsor activation tracking
• Work with sponsors to obtain tables/guests names and dietary restrictions
• Manage all event-related private receptions/round tables (guest lists, RSVPs, onsite registrations)
• Arrange for all sponsor collateral (banners, table drops, etc.) to be delivered one week before events
• Collaborate with event lead on placement of sponsor on-site activations and take responsibility for set-up and takedown of sponsor banners etc.
• Work with the accounting team on invoice coordination
• Post-event, arrange to send back all unused sponsor collateral, banners, etc.
• Follow up with sponsor after the event with a thank‑you message
• Partnerships (Pillar, Foundational, Annual, and Programs/Training)
• Primary point of contact for all Partnership deliverables and regular communication
• Coordinate day‑to‑day requests involving Partners
• Consistent monitoring and coordination of deliverables for all Partners
• Marketing/comms
• Events
• Programs (work with Program Manager)
• Executive engagement (CEO Dinners/round tables)
• Multi-Year
  • Prepare and email monthly summaries for all Partners along with events calendar
  • Schedule quarterly meetings with accounting to reconcile/review partnership agreements
  • Work with marketing on partner eblasts and advertising

• Create and update sponsorship packages
• Research and identify new sponsor activation opportunities

• Support the Director, Partnerships & Member Experience in the planning and execution of CEO dinners,…