Property Administrator

Property Administrator page is loaded## Property Administrator locations:
Calgary:
Vancouver time type:
Full time posted on:
Posted Yesterday job requisition :
R0006530
** About Quad Real Self Storage Management
** Quad Real Self Storage Management is proudly owned and operated by Quad Real Property Group, a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. With locations across Calgary and Greater Vancouver, and operating under the Maple Leaf Self Storage banner, we offer accessible, customized, and safe and secure storage solutions for a variety of storage and moving needs.

Focused on exceptional service, Quad Real Self Storage Management LP is committed to delivering value to its customers.
** About Quad Real Property Group
** Quad Real Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, Quad Real has expanded its capabilities globally for investments in equity and debt in both the public and private markets. Quad Real invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

Quad Real seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

Quad Real:
Excellence lives here.
** Role Description
** The Property Administrator will report directly to the Area Manager or Sr. Manager and is responsible for managing the accounts receivable, accounts payable and various other administrative tasks for assigned properties for Maple Leaf Storage.
** Responsibilities
* ** Run the daily merchant reports from Fiserv to upload to SharePoint Maple Leaf team site for the site staff to complete their reconciliations.
* Review the Daily Cash Reconciliation Process packages from property sites.
* From the Daily Cash Reconciliation data, prepare invoices and cash receipts related to each property’s daily cash activity in Yardi;
* Generate miscellaneous invoices, cash receipts or customer refunds credit notes for property.
* Liaison with accounting and banking on identified journal entries required to balance reconciliations.
* Prepare accurate AR reports and inform the Operations Assistants on AR balances;
* Collect outstanding tenant rents for commercial and resident caretaker rents. Diligently respond to tenant inquiries.
* Handle account reconciliations and process adjustments as needed;
* Prepare termination notices or demand letters in compliance with agreement terms and follow up with further action when needed in consultation with the Operations Assistants;
* Collaborate and communicate with Operations team, accountants and Lease Administrators on tenant issues and/or changes;
* Verify and track storage, commercial and resident caretaker tenants' insurance certificates;
* Print and distribute accrual rental advice notices and year end adjustment notices for commercial and resident caretaker leases;
* Onboarding of vendors
* Prepare purchase orders in Yardi for ad hoc purchases and service contracts;
* Monitor MLSS AP email for new invoices
* Code AP invoices in a timely manner;
* Respond to vendor inquiries and obtain required documentation to follow up on requests;
* Update tenant emergency contact lists;
* Prepare and submit various monthly reports to the operations team;
* Assistance with Workday for front line staff.
* Help with mileage reimbursement preparation
* Other related duties as required.
** Experience and Qualifications
*** 3 or more years’ experience in a similar role with an accounting and/or bookkeeping focus
* Basic understanding of lease interpretation and real estate industry experience would be considered an asset
* Post secondary education in a related field is preferred
* Experience with Yardi is considered an asset
* Excellent customer service skills and seamlessly collaborate
* Strong organizational, multitasking and time management skills
* Excellent analytical and creative…