Property Manager, Commercial

Headwater Projects is a Vancouver-based real estate investment and development company with a diversified portfolio spanning residential and commercial assets across British Columbia. Since its establishment in 2008, Headwater has built its business through strategic investment, proactive property management and a long-term approach to real estate. The company is involved across the property lifecycle, from acquisition and development through to the ongoing management and optimization of its assets.

With a growing portfolio and an integrated approach to ownership, development and asset management, Headwater provides an opportunity for property management professionals to work closely with ownership and senior leadership while having a meaningful impact on the performance and long-term value of its properties.

Headwater Projects is seeking an experienced Commercial Property Managerto join its Vancouver-based team.

Reporting to the Director, Asset Management, you will take ownership of the day-to-day management and performance of a portfolio of commercial properties. This is a broad, hands-on role covering tenant relations, building operations, lease administration, financial management, capital projects, contractor management and tenant retention.

You will work closely with tenants, contractors, consultants and internal teams across Accounting, Leasing and Asset Management to ensure properties are operating effectively, financial targets are achieved and tenant relationships are well managed.

This is an excellent opportunity for a commercially minded Property Manager who enjoys taking ownership, solving problems and being closely involved in the performance of the assets they manage.

• Oversee the day-to-day operation and management of assigned commercial properties.
• Build and maintain strong, professional relationships with tenants.
• Act as a key point of contact for significant tenant and property management matters.
• Coordinate tenant move-ins and move-outs and ensure requirements are completed efficiently.
• Conduct regular property inspections and ensure deficiencies are addressed promptly.
• Work closely with internal teams to resolve operational and tenant-related issues.

• Oversee routine maintenance, repairs and building services.
• Coordinate contractors and service providers, including obtaining competitive bids.
• Identify building deficiencies, deferred maintenance and potential capital requirements.
• Oversee approved capital improvement projects and tenant improvements, ensuring they are delivered on time and within budget.
• Coordinate effectively between tenants, contractors, on-site personnel and internal stakeholders.

• Administer commercial leases in accordance with lease terms and company policies.
• Manage key lease dates, renewals, amendments, assignments, subleases and terminations.
• Prepare lease documentation for review and approval.
• Maintain accurate lease records and ensure documentation progresses efficiently through approval and execution.
• Develop and manage annual operating and capital budgets.
• Monitor property financial performance and provide monthly reporting and variance explanations.
• Monitor accounts receivable and coordinate rental income collection.
• Review property expenditures and ensure spending remains within approved budgets.
• Coordinate CAM reconciliations, rental statements, chargebacks and other property-related financial requirements.

• Support leasing activities and prepare lease documentation.
• Monitor commercial market rents and relevant market conditions.
• Conduct market and tenant analysis to support property and leasing decisions.
• Develop tenant retention strategies in collaboration with Asset Management and Leasing.
• Support tenant engagement initiatives designed to enhance the tenant experience.

You are an experienced commercial property management professional who combines strong operational knowledge with a commercial and customer-focused mindset. You are comfortable managing competing priorities, working independently and taking ownership of issues from start to finish.

• 5+ years of commercial property management experience.
• Proven experience managing commercial properties and landlord/tenant relationships.
• Strong knowledge of commercial lease administration and documentation.
• Knowledge of BC commercial tenancy legislation, building…