Rental Operations Assistant — Independent Contractor

Rental Operations Assistant — Independent Contractor

Scarab Digital | Vancouver-based | In-Person

A hands‑on, entry-level role focused on preparing, tracking, and maintaining playback and set equipment so productions run smoothly and reliably.

• comfortable with hands‑on, physical work
• care about details and keeping things organized
• like working with equipment and learning how things function

We’re looking for a capable, hands‑on Rental Operations Assistant to support Scarab’s rentals and warehouse operations across active film and television work.

This is a freelance contract role designed for someone early in their career but genuinely strong in attitude, follow‑through, and technical curiosity. If business volume grows and the fit is right, there may be room for this role to develop further over time.

The work is real and practical: prep, returns, inventory, equipment handling, warehouse organization, deliveries, troubleshooting, and supporting the equipment systems that keep productions running smoothly.

Scarab rents monitors, televisions, playback gear, computer and screen‑based set equipment, and selected set‑decoration‑related items tied to screen content. The department also supports specialty needs such as car‑plate shooting equipment and related technical prep.

This role helps keep that ecosystem accurate, ready, organized, and dependable.

It is not just a warehouse labour post, and it is not a senior rental coordinator role. No machinery ticket required (no forklift, no scissor lift, etc.). It is a skilled‑entry operations role for someone comfortable doing physical work, likes gear, notices details, learns quickly, and takes pride in making equipment, inventory, and logistics dependable.

You do not need to know everything on day one. You do need to be the kind of person who follows through, asks smart questions, stays organized, and gets stronger quickly through real work. Must have a real “can do” attitude.

For the right person, this role is satisfying because you can see the direct impact of your work; equipment is ready, systems are reliable, and productions stay on track because things were handled properly.

• Process inbound and outbound equipment orders with accuracy, care, and attention to detail
• Inspect returned equipment, identify issues, log maintenance needs, and help prepare gear for the next job
• Maintain accurate inventory records in internal systems, including status updates, packaging, locations, and corrections when discrepancies appear
• Prepare, pack, label, and organize equipment for pickups, deliveries, sub‑rentals, and time‑sensitive orders
• Help coordinate incoming and outgoing deliveries for the warehouse and office
• Follow up on delayed returns and support the tracking of equipment across active jobs
• Maintain the cleanliness, organization, and operational readiness of the warehouse space
• Assist with basic troubleshooting of equipment and help route larger issues to the right person quickly
• Support general rental operations work including quotes, reservations, errands, purchase recommendations, and office/warehouse assistance as needed
• Provide practical support to Scarab teams using company‑sponsored equipment, including operators, coordinators, and internal staff

• Like practical work and do not mind being on your feet, lifting gear, and dealing with real‑world logistics
• Take ownership of details instead of assuming someone else will catch the mistake
• Are naturally organized and get satisfaction from order, readiness, and reliable systems
• Have a willingness to learn equipment, software, processes, and the “why” behind the work
• Stay useful and solution‑oriented when priorities shift or last‑minute needs come in
• Can stay focused and accurate even when the work is repetitive or time‑sensitive
• Want to grow by becoming dependable, technically stronger, and trusted with more responsibility over time

• You’re looking for a primarily desk‑based or loosely structured role
• You prefer minimal physical work or predictable, repetitive routines without…