Coordinator, Apparel & Equipment – Youth Programs; Part-Time

Vancouver Whitecaps FC is seeking a highly organized, hands-on, and detail-oriented Coordinator, Apparel & Equipment - Youth Programs to support the day-to-day apparel, equipment, inventory, warehouse, and logistics operations for our Youth Programs.

Reporting to the Senior Director, Soccer Development, this role will play an integral part in ensuring players, coaches, staff, Academy Centres, camps, tournaments, and events have the apparel and equipment they need to operate effectively. The successful candidate will thrive in a fast-paced environment, enjoy working hands-on with inventory and logistics, and bring a strong customer-service mindset to supporting our Youth Programs.

• Coordinate all inbound and outbound shipping and receiving for Youth Programs apparel and equipment.
• Manage the day-to-day operations of the Youth Programs warehouse, ensuring a clean, safe, organized, and efficient environment.
• Maintain warehouse organization systems to optimize storage capacity, accessibility, and operational efficiency.
• Receive, inspect, verify, and process incoming shipments, ensuring quantities and product quality align with purchase orders.
• Prepare, package, and coordinate outbound shipments to Academy Centres, camps, partners, and events across Canada.
• Coordinate courier services, shipping documentation, and freight logistics while identifying cost-effective shipping solutions.
• Develop and maintain warehouse procedures and recommend improvements to enhance efficiency and service levels.

• Maintain accurate inventory records for player and staff apparel, equipment, and operational supplies using the Club’s inventory management system.
• Record all inventory transactions, including receiving, transfers, distributions, returns, and adjustments.
• Conduct regular cycle counts and quarterly physical inventory audits.
• Monitor inventory levels and proactively identify replenishment requirements.
• Prepare inventory reports and provide updates to leadership on stock levels, usage trends, and inventory variances.
• Ensure inventory control processes are consistently followed to minimize product loss and maintain accountability.

• Coordinate fulfillment of player and staff apparel orders for Academy Centres, camps, development programs, and special events.
• Prepare, package, and ship apparel orders according to established timelines and service standards.
• Maintain accurate sizing records and apparel allocations.
• Maintain staff apparel inventory and distribution records.
• Support seasonal apparel distribution initiatives and large-scale equipment rollouts.
• Support onboarding and seasonal apparel issuance for new and returning staff.

• Coordinate equipment requests for Youth Programs, including Academy Centres, camps, tournaments, and special events.
• Maintain inventory levels for soccer equipment and operational supplies.
• Obtain supplier quotations and support purchasing processes for equipment replacement and replenishment.
• Monitor equipment lifecycle and recommend replacement schedules.
• Coordinate the preparation, distribution, collection, cleaning, and storage of equipment throughout the year.
• Manage the laundering, maintenance, and storage of training bibs, pinnies, and other reusable equipment.

• Maintain inventory and tracking of match jerseys and specialty apparel.
• Coordinate the distribution, collection, reconciliation, laundering, and storage of match kits following programming and events.
• Ensure match apparel inventories remain complete, organized, and game-ready.

• Provide operational and logistical support for Academy Centre programming, camps, tournaments, coach education events, and special projects.
• Coordinate equipment and apparel logistics for program launches and seasonal operations.
• Assist with event setup, teardown, transportation, and other operational requirements as assigned.
• Support the successful delivery of Youth Programs through reliable and responsive equipment and apparel services.

• Maintain accurate inventory, shipping, distribution, and operational records.
• Order warehouse, shipping, and packaging supplies as required.
• Coordinate courier bookings, shipping labels, and freight documentation.
• Liaise with suppliers, vendors, and internal departments regarding orders, deliveries, and inventory requirements.
• Assist with budgeting, purchase order requests, invoice reconciliation, and…