Academy Kit & Equipment Coordinator

Vancouver Whitecaps FC is seeking an Academy Kit & Equipment Coordinator who is responsible for the day-to-day preparation, organization and management of kit and equipment for the Vancouver Whitecaps FC Academy's U15, U16 and U18 teams.

• Prepare and organize equipment for U15, U16 and U18 training sessions.
• Ensure all required training equipment is prepared, checked and delivered to the appropriate fields before sessions begin.
• Coordinate with coaching staff to anticipate equipment requirements and accommodate changes to training plans.
• Collect, check, count and return all training equipment following each session, reporting missing or damaged items.
• Maintain the cleanliness, organization and presentation of equipment rooms, changing rooms and associated storage areas.
• Ensure equipment is stored securely and safely and that all working areas meet club standards

• Attend all scheduled Academy home matches at NSDC and ensure equipment and changing-room preparations are completed to the required standard.
• Prepare and distribute match kits, warm-up apparel, goalkeeper equipment, towels, water and other required matchday supplies.
• Transport and set up required field equipment before warm-ups and matches.
• Support the coordination of matchday equipment requirements with coaching staff and Academy Operations.
• Assist with referee and visiting-team equipment requests when required.
• Maintain the organization and presentation of technical areas, team benches, dressing rooms and other designated matchday spaces.
• Complete post-match collection, inventory checks and the in-house laundering of match kits, ensuring all items are cleaned, dried, organized and stored correctly for future use.
• Identify and report equipment shortages, damage or other issues requiring follow-up.

• Maintain accurate inventory records for Academy kit, training equipment, consumables and other assigned assets.
• Monitor stock levels and identify replenishment requirements before shortages affect training or match preparation.
• Assist with the receipt, checking, sorting, storage and distribution of equipment and apparel deliveries.
• Coordinate replenishment of toiletries, laundry products, cleaning materials and locker-room supplies.
• Maintain records of equipment issued, returned, damaged or requiring replacement.
• Assist with seasonal kit distribution, player sizing, kit exchanges and the organization of equipment allocations.
• Support stock counts, inventory audits and equipment reconciliation as directed by the Manager of Equipment Operations.
• Identify opportunities to improve storage, stock tracking, equipment care and day-to-day efficiency.

• Coordinate the preparation, packing, loading and transportation of Academy equipment for designated travel and tournament requirements.
• Attend designated Academy tournament trips, including MLS NEXT Fest, Generation adidas Cup, MLS NEXT Flex and MLS NEXT Cup, as scheduled.
• Prepare and maintain equipment inventories for travel, ensuring all required items are packed, accounted for and available at the destination.
• Coordinate equipment drop-off and collection at Vancouver International Airport (YVR) during designated away-weekend schedules.
• Assist with the designated drop-off and collection of billet players in accordance with club procedures and safeguarding requirements.
• Communicate with the Manager of Equipment Operations and relevant Academy staff regarding travel arrangements, equipment requirements and schedule changes.
• Complete post-trip equipment reconciliation, laundry and storage.

Routine away-weekend travel with the team is not required. Attendance at designated tournament trips and equipment and player logistics duties will be required as scheduled.

• Maintain regular communication with the Manager of Equipment Operations regarding equipment requirements, inventory, operational issues and upcoming activities.
• Work collaboratively with Academy coaches, Academy Operations and other relevant departments to ensure equipment requirements are communicated and delivered on time.
• Respond proactively to changes in training schedules, fixtures and equipment requirements.
• Follow established club procedures for purchasing, inventory management, equipment handling and reporting.
• Contribute to a positive, professional and collaborative working environment across the Equipment Operations…