Accounting Assistant III; hybrid

Accounting Assistant III (Hybrid)

Job Summary

This is advanced technical support work in the accounting field for Clark County. The incumbent either acts in the capacity of lead worker for other clerical employees in a work unit or is responsible for complex accounting work. Employees of this class are responsible for performing complex work associated with the operation of double‑entry financial and accounting systems. Work of the class differs from that of the professional accounting series in that evaluation of accounting summary data and evaluation and revision of accounting procedures are not normal responsibilities.

Work performed in this class consists of responsibility for preparing and maintaining accounting records; journals, ledgers, reports, statements and accounts associated with a variety of financial transactions. Incumbents are capable of establishing new and innovative record‑keeping procedures either manually or through an online data entry system. Results of work have a significant and prolonged effect in the operation of the work unit, division, department or other governmental departments or agencies within the County.

Employees must possess knowledge and understanding of generally accepted accounting principles and practices, computer applications related to financial reporting, and legal provisions related to the functions being provided. They must be able to prepare complex to moderate data, statements and reports with minimal supervision, requiring analytical thought and explanation. Incumbents may participate in the development and implementation of new accounting procedures for their own department and other governmental departments.

Personal contacts are usually with other employees in the same work unit, supervisors and representatives from various county departments, agencies and offices, and sometimes the general public. Information handled may be technical and substantive in nature. The job will consist of auditing supplier invoices for accuracy entered by departments, auditing expense reports for compliance with policy, auditing procurement card transactions for compliance with policy, and processing payments.

This is a team‑oriented position where specific job duties rotate monthly, but the team is responsible for completion of all work and individual contributions are monitored. Team members are also assigned additional reconciliation tasks.

Examples of Duties

• Participates in the formulation, advocacy and implementation of accounting procedures related to the unit and the development and issuance of financial related reports.
• Maintains, controls, and/or supervises the maintenance of general or subsidiary ledgers, balancing operations, pre‑auditing functions, and various other accounting and clerical accounts maintenance activities such as receivables, payables, billings, and related functions.
• Maintains, controls, and/or supervises the preparation of financial statements; prepares financial analysis of expenditures, operations, and related areas; conducts close‑out procedures for a specified unit or program within a department.
• Assists in development and installation of new accounting systems, or of modifications to existing systems; identifies requirements and determines that professional accounting standards are maintained.
• Develops and maintains accounting records and schedules; calculates equipment rates for future replacement; performs a variety of technical functions for the department.
• Directs and participates in the workflow of the office to meet deadlines; assures compliance with established policies and procedures; reviews and approves financial and statistical reports developed within the unit; assigns work to other fiscal support staff.
• Assists in the formulation and presentation of budgets for controlling funds to implement program objectives of a department; may review operating budgets periodically to analyze trends affecting budget needs; reviews expenditures to ensure compliance with budget plan.
• Oversees the proper accounting of and department compliance with budget, billing and fiscal operations, regulations of State and Federal grants; works with…