Administrative Support Specialist; Temp​/Part-time

Administrative Support Specialist (Temp/Part-time)

Location:

Vancouver, Washington (Onsite)

Industry: Transportation / Construction

Area of Specialty:
Administrative Support / Infrastructure Projects / Transportation

This role covers a maternity leave, starting immediately and running through the end of February with the possibility of extension for the right candidate. This provides an opportunity to contribute to the Interstate Bridge Replacement (I ) program.

• Office Management:
  Keep our office running efficiently—managing supplies, ensuring our Snack Club is stocked, maintaining communal areas, and assisting with room reservations (Skedda).
• Meeting & Event Support:
  Greet visitors, ensure meeting spaces are reset, assist with room setup/AV, and prep for larger events like the bi‑monthly I  Office Lunches.
• Executive Assistance:
  Provide daily support to a key executive, including managing dual calendars (I  & WSP), coordinating travel, and processing expense reports and bills.

• Exceptional organizational skills and a proactive, detail‑oriented approach.
• Ability to manage multiple calendars and anticipate scheduling conflicts.
• Experience with travel booking (flights, trains, etc.) and processing expense reports.
• A friendly, professional demeanor for greeting team members and visitors.

Entry level

Part‑time

Administrative