Substitute Services Program Assistant

Substitute Services Program Assistant (8648)

Evergreen Public Schools ASC - Human Resources - Vancouver, Washington

Job : 5482246

Final date to receive applications: Jan 02, 2026 5:00 PM (Pacific Standard Time)

Posted: Dec 23, 2025 8:00 AM (UTC)

Starting Date: Immediately

TITLE:
Substitute Services Program Assistant

LOCATION: Administrative Service Center (ASC)

REPORTS TO: Senior Director of Human Resources

DEPARTMENT: Human Resources

Hours / Work Times

8 Hours Per Day (6:30 a.m.

- 3:30 p.m. includes 1 hour unpaid lunch)

213 Days Per Year

This position will follow the 213-Calendar

Position Duration: Permanent

Classification Group: Professional Technician – Office Clerical Class II

** Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints  for Fingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically.

Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

Under the general supervision of the Assistant Manager Classified Human Resources, the Substitute Services Program Assistant will assist in developing and optimizing processes and procedures to monitor and process time sheets and work hours for all certificated and classified substitute employees.

• Communicate effectively with the staff and general public in person, by telephone, via E-mail and in writing.
• Develop procedures to accurately track Substitute Employee hours for SEBB eligibility.
• Analyze data, develop and generate reports as needed.
• Develop procedures to increase efficiency in substitute payroll processing.
• Troubleshoot the Frontline/AESOP system.
• Evaluate and review transcripts and experience for Certificated Long Term Substitutes ensuring proper salary placement.
• Generate documents and communication for Substitute Office.
• Coordinate with other Departments and Buildings to ensure timely and…