Forms & Public Records Specialist

Forms & Public Records Specialist

Full-Time/Permanent

Vancouver, WA

This recruitment is open to current Center for Deaf and Hard of Hearing Youth (CDHY) employees.

Note - This is a full year (12 month) based position and is scheduled to work during annual school closures.

The Center for Deaf and Hard of Hearing Youth (CDHY) is an educational community and statewide resource committed to ensuring all deaf and hard of hearing students in Washington reach their full potential. Our agency offers a variety of services in academic, residential, and outreach programming. CDHY celebrates all language experiences and deaf culture. We are committed to providing the best individualized learning experience for all students we serve.

Our employees are more than just workers. They are part of a community, network, and family. Each staff member serves as a role model to students. We're looking for people that can contribute, grow, think, and dream. We thrive in a culture that embraces diversity and rewards imagination. CDHY is committed to diversity, equity, and inclusion! Our agency strives to create an inclusive and diverse learning community with emphasis on access, success, and equity by recruiting, retaining, and ensuring the success of diverse students, faculty, and staff.

CDHY aims to build a community that values and respects one another by providing the best learning environment for faculty, staff, and student success.

Bilingual
· Empowered
· Successful for Today and Tomorrow = the BEST!

The Forms and Public Records Specialist plays a key administrative role in ensuring the agency’s documents, forms, and records are managed efficiently, compliantly, and securely. In collaboration with other relevant positions, this role provides administrative support and executes actions related to public records requests, in accordance with applicable laws and regulatory requirements. The role typically involves collaborating with employees and leadership members to ensure that records and forms systems align with CDHY’s operational and legal compliance needs.

• Schedules and coordinates manual and electronic forms and/or records management services including files consulting, records retention scheduling, essential records scheduling, and similar services, in one or a group of organizational units and communicates record management needs with department personnel.
• Reviews records retention schedules to ensure conformance with legal requirements and state and agency standards, procedures and policies.
• Manages manual and/or electronic records retention, disposition, transfer, and storage systems and programs.
• Designs and develops electronic forms, layout and screens; analyzes work plan and/or process to determine required data elements, screen and automation concepts; determines audit requirements.
• Reviews and processes public record requests; assists in the development of public disclosure guidelines and training.
• Develops and maintains forms web repository and web links.

• Receives public records requests, assists requestor in defining the scope of records requested, assists staff in identifying records responsive to a request, identify and redact information exempt from disclosure, provides records to requestor, and retains records related to requests in accordance with records retention requirements.
• Provides consultation and determinations on responses to discovery records requests.
• Conduct records management workshops and similar instructional sessions and assists in the development of instructional materials.
• Review, determine, and analyze potential applications of electronic, automated,…